# Guía de usuario de Evolution

Novell, Inc
Novell, Inc

# Guía de usuario de la Suite de trabajo en grupo y cliente de correo-e Evolution

2002-2006
2.10
20 de noviembre de 2006

Francisco Serrador

Novell, Inc

2.8
5 de octubre de 2006
Este manual describe la versión 2.10 de Evolution

Una guía de usuario para Evolution que explica como usar sus características de correo, calendario, libreta de direcciones y listas de tareas.

Evolution™ 2.10 5 de octubre de 2006

# Guía de usuario

## Acerca de esta guía

Esta guía describe cómo usar y gestionar el cliente de Evolution™ 2.10. `x`. Esta guía está dirigida a los usuarios y se divide en las siguientes secciones:

- Inicio

- Envío y recepción de correo

- Organización de su correo electrónico

- Contactos de Evolution: la libreta de direcciones

- Calendario de Evolution

- Conexión a servidores Exchange

- Conexión a GroupWise

- Conexión a Hula

- Configuración avanzada

- Sincronización de Evolution con dispositivos portátiles

- Migrar de Outlook a Evolution

- Referencia rápida

- Fallos conocidos y limitaciones

- Autores

- Glosario

Documentación adicional

Puede encontrar ayuda adicional en tres lugares:

- Para más información acerca de las opciones de líneas de comandos, abra una ventana de terminal y teclee `evolution --help`.

- Para asistencia, noticias de última hora y erratas, visite la web del centro asistencia técnica de Novell en support.novell.com.

- En el interfaz de Evolution, pulsar Ayuda > Contenido.

Actualizaciones de documentación

Para la versión más reciente de la Guía de usuario de Evolution 2.10, vea el sitio web de documentación de Evolution.

Convenciones del documento

En la documentación de Novell, se usa un símbolo "mayor que" (>) para separar acciones dentro de n paso y elementos en una referencia cruzada.

Un símbolo de marca comercial (® ™, etc) denota una marca comercial de Novell. Un asterisco(*) denota una marca comercial de un tercero.

Comentarios del usuario

Queremos oís sus comentarios y sugerencias acerca de este manual y otra documentación incluida con este producto. Por favor use la característica Comentario de Usuario al final de cada página de la documentación en línea, o vaya a www.novell.com/documentation/feedback.html e introduzca sus comentarios allí.

## Inicio

Evolution™ facilita las tareas de almacenar, organizar y obtener su información personal, con el fin de poder trabajar y comunicarse con otras personas con más efectividad. Se trata de un programa muy evolucionado de trabajo en grupo, una parte integral de su escritorio de trabajo conectado a Internet.

Evolution puede ayudarle a trabajar en grupo manejando su correo electrónico, sus direcciones y otra información de contacto y uno o más calendarios. Funciona en uno o varios equipos conectados en local o en red, para uso individual o en grupos de gran tamaño.

Con Evolution puede llevar a cabo las tareas diarias más rápidamente. Por ejemplo, agregar una nueva cita o enviar una tarjeta de visita por correo electrónico o escribir a un contacto sólo requiere pulse un par de veces. La gente que reciba mucho correo-e apreciará las características avanzadas como las carpetas de búsqueda que le permitirán guardar búsquedas como si fueran carpetas de correo ordinarias.

- Inicio de Evolution por primera vez

- Uso de Evolution: Una vista general

### Inicio de Evolution por primera vez

1. Inicio del cliente Evolution.

   GNOME: | Haga clic en Aplicaciones > Oficina > Evolution.
   KDE: | Haga clic en el menú K > Oficina > Más programas > Evolution.
   Línea de comandos: | Escriba `evolution`

#### Uso del asistente para la primera ejecución

La primera vez que ejecute Evolution, se crea un directorio llamado .evolution en su directorio de inicio de sesión, donde almacena toda su información local. Después se abrirá un asistente, sólo la primera vez, con el fin de ayudarle a configurar sus cuentas de correo, así como para importar datos de otras aplicaciones.

El asistente de primer inicio requiere entre dos y cinco minutos de su tiempo.

Más tarde, si quiere cambiar esta cuenta, o si quiere crear una nueva, pulse Editar > Preferencias, después pulse Cuantas de correo. seleccione la cuenta que quiera cambiar, después pulse Editar. Alternativamente, añada una cuenta nueva pulsando Añadir. Vea Preferencias de correo para los detalles.

El asistente de primera ejecución le ayuda a proporcionar la información que necesita Evolution para empezar.

- Definición de su identidad

- Recepción de correo

- Opciones de recepción de correo

- Envío de correo

- Gestión de la cuenta

- Zona horaria

##### Definición de su identidad

La ventana de identidad es el primer paso del asistente.

Aquí puede introducir alguna información personal básica. Puede definir varias identidades más adelante pulsando Editar > Preferencias, después pulsando en «Cuentas de correo».

Cuando se inicia el «Asistente de primera ejecución», se muestra la página de «Bienvenida». Pulse «Adelante» para proceder a la ventana de «Identidad».

1. Teclee su nombre completo en el campo «Nombre completo».

2. Escriba su dirección de correo-e en el campo de direcciones de correo-e.

3. (Opcional) Seleccione si esta cuenta es su cuenta predeterminada.

4. (Opcional) Escriba la dirección a la que quiere que le respondan en el campo «Responder a».

   Use este campo si quiere que las respuestas a los correos-e se envíen a una dirección diferente.

5. (Opcional) Teclee el nombre de su organización en el campo «Organización».

   Esta es la compañía para la que trabaja o la organización a la que representa cuando escribe correo-e.

6. Pulse «Adelante».

##### Recepción de correo

La opción «Recepción de correo-e» permite determinar de dónde obtendrá su correo-e.

Necesita especificar el tipo de servidor con el que quiere recibir correo. Si no está seguro acerca de qué tipo de servidor elegir, pregunte a su administrador de sistemas o ISP.

1. Seleccione un tipo de servidor en la lista «Tipo de servidor».

   Lo siguiente es una lista de tipos de servidores que están disponibles:

   ###### Novell GroupWise:

   Seleccione esta opción si se conecta a Novell Groupwise®. Novell Groupwise conserva la información de correo-e, calendario, y contactos en el servidor. Para las instrucciones de configuración, vea Opciones de configuración remotas.

   ###### Microsoft Exchange:

   Sólo disponible si ha instalado el Conector para Microsoft Exchange, permite conectarse a un servidor Microsoft* Exchange Server 2000 o 2003, que almacena la información de calendario, contacto y correo electrónico en el servidor. Para las instrucciones de configuración, vea Opciones de configuración remota.

   ###### IMAP:

   Conserva su correo-e en el servidor para que pueda acceder a él con sistemas diferentes. Para las instrucciones de configuración, vea Opciones de configuración remotas.

   ###### POP:

   Descarga su correo-e en su disco duro para almacenarlo permanentemente, liberando espacio en el servidor de correo-e. Para las instrucciones de configuración, vea Opciones de configuración remota.

   ###### Noticias USENET:

   Conecta con servidores de noticias y descarga una lista de los compendios de noticias disponibles. Para las opciones de configuración, vea Opciones de configuración remota.

   ###### Entrega local:

   Elija esta opciones si quiere mover el correo desde el buzón local a su directorio de inicio. Necesita propocinar la ruta al buzón de correo que quiere usar, Si quiere dear el correo en los archivos de spools del sistema, elija la opción «Mbox estándar de UNIX».Para las instrucciones de configuración , vea Opciones de configuración local.

   ###### Directorios de correo en formato MH:

   Si descarga el correo utilizando «mh» u otro programa tipo MH querrá utilizar esta opción. Debe escribir la ruta de acceso al directorio de correo que quiere usar. Para las instrucciones de configuración, vea Opciones de configuración local.

   ###### Directorios de correo en formato Maildir:

   Si descarga su correo usando Qmail u otro programa tipo maildir, querrá usar esta opción. Debe escribir la ruta de acceso al directorio de correo que quiere usar. Para las instrucciones de configuración, vea Opciones de configuración local.

   ###### Directorio o Spool estándar de UNIX:

   Si desea leer y almacenar su correo en un buzón de correo local en su sistema, elija esta opción. Necesita proporcionar la ruta de acceso al buzón que quiere usar. Para instrucciones de configuración, vea Opciones de configuración locales.

   ###### Ninguno:

   Elija esta opción si no planea consultar correo electrónico con esta cuenta. Si selecciona esto, no hay opciones de configuración.

###### Opciones de configuración remotas

Si ha elegido un servidor de correo Novell GroupWise, IMAP, POP o Noticias USENET es necesario especificar información adicional:

1. Teclee el nombre del servidor de correo en el campo «Servidor».

   Si no sabe el nombre del host, contacte con su administrador.

2. Teclee su nombre de usuario para el campo de su cuenta en el campo «Usuario».

3. Marque para usar una conexión segura (SSL).

   Si su servidor soporta conexiones seguras, debe activar esta opción de seguridad. Si no está seguro de si su servidor soporta una conexión segura, contacte con su administrador de sistemas.

4. Seleccione su tipo de autenticación en la lista «Autenticación».

   o

   Pulse «Comprobar tipos soportados» para que Evolution compruebe qué tipos están soportados. Algunos servidores no anuncian los mecanismos de autenticación que soportan, así que pulsar este botón no garantiza que el mecanismo disponible funcione realmente.

   Si no está seguro de qué tipo de autenticación necesita, contacte con su administrador de sistemas.

5. Marque si quiere que Evolution recuerde su contraseña.

6. Pulse «Adelante».

(Condicional) Se eligió Microsoft Exchange como tipo de servidor, proporcione su nombre de usuario en el campo Usuario y su URL Outlook Web Access (OWA) en el campo OWA URL. El URL y los nombres de usuario deben usar el formato Outlook.Si la ruta del buzón es diferente de la del nombre de usuario, la ruta OWA debería además incluir la ruta del buzón , por ejemplo http://`nombreservidor`/exchange/`ruta del buzón`.

Cuando haya terminado, continúe con las Opciones de recepción de correo.

###### Opciones de configuración local

Si seleccionó Entrega Local, Directorios de correo en formato MH, Formato Maildir, o cola de correo estándar de Unix, debe especificar la ruta a los archivos locales en el campo de ruta. Continúe con Opciones de recepción de correo.

##### Opciones de recepción de correo

Tras haber seleccionado un mecanismo de entrega de correo, puede establecer algunas preferencias para su comportamiento.

- Opciones de recepción de Novell Groupwise

- Opciones de recepción de Microsoft Exchange

- Opciones de recepción IMAP

- Opciones de recepción POP

- Opciones de recepción de Noticias USENET

- Opciones de recepción de entrega local

- Opciones de recepción para directorios de correo en formato MH

- Opciones de recepción para directorios de correo en formato Maildir

- Opciones de recepción para directorios o colas de correo en formato estándar de Unix

###### Opciones de recepción de Novell Groupwise

Si seleccione Novell Groupwise como su tipo de servidor para recepción, necesita especificar las opciones siguientes:

1. Marque si quiere que Evolution compruebe automáticamente si hay correo nuevo.

   Si selecciona esta opción, necesita especificar con qué frecuencia Evolution debe comprobar si hay mensajes nuevos.

2. Marque si quiere que compruebe si hay mensajes nuevos en todas las carpetas.

3. Seleccione si quiere aplicar los filtros a los mensajes nuevos en la Bandeja de entrada en el servidor.

   Para información adicional para el filtrado, vea Creación de reglas de filtrado nuevas.

4. Seleccione si quiere comprobar si los mensajes nuevos son spam.

   Para información adicional acerca del Spam, vea Parar el correo basura (Spam) y Preferencias de spam.

5. Marque si sólo quiere comprobar spam en la Bandeja de entrada.

6. Marque si quiere sincronizar automáticamente el correo remoto localmente.

7. Teclee su puerto de Agente SOAP de Oficina de correos en el campo Puerto del Agente SOAP de Oficina de Correos.

   Si no está seguro de qué puerto es para su Agente SOAP de Oficina de Correos, contacte con su administrador de sistemas.

8. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción de Microsoft Exchange

Si ha elegido un servidor de correo Microsoft Exchange como su servidor para recepción, necesitará especificar la siguiente información:

1. Marque si quiere que Evolution compruebe automáticamente si hay correo nuevo.

   Si selecciona esta opción, necesita especificar con qué frecuencia Evolution debe comprobar si hay mensajes nuevos.

2. Especifique el nombre del servidor de Catálogo Global en el campo «Nombre del servidor de catálogo global»

   El «Servidor de catálogo global» contiene la información para cada usuario. Si no está seguro de cual es el nombre del servidor de «Catálogo Global», contacte con su administrador de sistemas.

3. Seleccione si quiere limitar el número de «Listas de direcciones globales (GAL)».

   El GAL contiene una lista de todas las direcciones de correo-e. Si selecciona esta opción, necesita especificar el número máximo de respuestas.

4. Marque si quiere usar una advertencia de expiración de contraseña.

   Si selecciona esta opción, necesita especificar la frecuencia con que Evolution envía un mensaje de contraseña caducada.

5. Marque si quiere sincronizar automáticamente el correo remoto localmente.

6. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción IMAP

Si selecciona IMAP como su tipo de servidor de recepción, necesita especificar las siguientes opciones:

1. Marque si quiere que Evolution compruebe automáticamente si hay correo nuevo.

   Si selecciona esta opción, necesita especificar con qué frecuencia Evolution debe comprobar si hay mensajes nuevos.

2. Seleccione si quiere que Evolution use comandos personalizados para conectarse al servidor.

   Si selecciona esta opción, especifique el comando personalizado que quiere que Evolution use.

3. Marque si quiere que Evolution sólo muestre las carpetas suscritas.

   Las carpetas suscritas son carpetas que ha elegido para recibir el correo suscribiéndose a ellas.

4. Marque si quiere que Evolution no haga caso de los espacios de nombres de carpetas suministrados por el servidor.

   Eligiendo esta opción puede renombrar las carpetas que proporciona el servidos. Si selecciona esta opción, necesita especificar el espacio de nombres a usar.

5. Marque esto si quiere aplicar filtros a los mensajes nuevos en la Bandeja de entrada.

   Para información adicional para el filtrado, vea Creación de reglas de filtrado nuevas.

6. Seleccione si quiere comprobar si los mensajes nuevos son spam.

   Para información adicional acerca del spam, vea Preferencias de spam.

7. Marque si quiere comprobar si el los mensajes de la Bandeja de entrada son spam.

8. Marque si quiere sincronizar automáticamente el correo remoto localmente.

9. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción POP

Si selecciona POP como su tipo de servidor de recepción, necesita especificar las opciones siguientes:

1. Marque si quiere que Evolution compruebe si hay correo nuevo. Si selecciona esta opción, necesitará especificar con qué frecuencia debe comprobar Evolution si hay mensajes nuevos.

2. Marque si quiere dejar los mensajes en el servidor.

3. Seleccione si queire desactivar el soporte para todas las extensiones POP3 (soporte para POP3).

4. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción de Noticias USENET

Si selecciona noticias USENET como si tipo de servidor, entonces necesita especificar las siguientes opciones:

1. Marque si quiere que Evolution compruebe si hay correo nuevo. Si selecciona esta opción, necesitará especificar con qué frecuencia debe comprobar Evolution si hay mensajes nuevos.

2. Seleccione si quiere mostrar las carpetas en notación corta.

   Por ejemplo, com.os.linux aparecería como c.o.linux.

3. Seleccione si quiere mostrar los nombres de carpetas relativos en la caja de suscripción del diálogo.

   Si selecciona mostrar nombres de carpetas relativos en la página de suscripción, se muestra sólo el nombre de la carpeta. Por ejemplo, la carpeta evolution.mail aparecería como evolution.

4. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción de entrega local

Si selecciona «Entrega local» como su tipo de servidor de recepción, necesita especificar las siguientes opciones:

1. Marque si quiere que Evolution compruebe si hay correo nuevo. Si selecciona esta opción, necesitará especificar con qué frecuencia debe comprobar Evolution si hay mensajes nuevos.

2. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción para directorios de correo en formato MH

Si selecciona directorios en formato MH como su tipo de servidor de recepción, necesita especificar las opciones siguientes:

1. Marque si quiere que Evolution compruebe si hay correo nuevo. Si selecciona esta opción, necesitará especificar con qué frecuencia debe comprobar Evolution si hay mensajes nuevos.

2. Seleccione si quiere usar el archivo de resumen .folders.

3. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción para directorios de correo en formato Maildir

Si selecciona directorios en formato Maildir como su tipo de servidor de recepción, necesita especificar las opciones siguientes:

1. Marque si quiere que Evolution compruebe si hay correo nuevo. Si selecciona esta opción, necesitará especificar con qué frecuencia debe comprobar Evolution si hay mensajes nuevos.

2. Marque esto si quiere aplicar filtros a los mensajes nuevos en la Bandeja de entrada.

   Para información adicional para el filtrado, vea Creación de reglas de filtrado nuevas.

3. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

###### Opciones de recepción para directorios o colas de correo en formato estándar de Unix

Si selecciona directorios o archivos estándar UNIX de correo como su tipo de servidor de recepción, necesita especificar las opciones siguientes:

1. Marque si quiere que Evolution compruebe si hay correo nuevo. Si selecciona esta opción, necesitará especificar con qué frecuencia debe comprobar Evolution si hay mensajes nuevos.

2. Marque esto si quiere aplicar filtros a los mensajes nuevos en la Bandeja de entrada.

3. Seleccione si quiere almacenar las cabeceras de estado en los formatos Elm, Pine y Mutt.

4. Pulse «Adelante».

Cuando haya terminado, continúe con Envio de correo.

##### Envío de correo

Ahora que ha introducido la información acerca de cómo planea obtener el correo, Evolution necesita saber cómo quiere enviarlo.

1. Seleccione un tipo de servidor de la lista de tipos de servidores.

   Están disponibles los siguientes tipos de servidores:

   ###### Sendmail:

   Utiliza el programa Sendmail para enviar el correo desde su sistema. Sendmail es muy flexible pero no es tan fácil de configurar por lo que sólo debería elegir esta opción si sabe cómo poner en marcha un servicio Sendmail.

   ###### SMTP:

   Envía correo usando un servidor externo de correo. Esta es la elección más común para enviar correo. Si elige SMTP, hay opciones de configuración adicionales. Vea Configuración SMTP para más información.

###### Configuración SMTP

1. Tecle la dirección del servidor en el campo Servidor:

   Si no está seguro de qué dirección de servidor usar, contacte con su administrador.

2. Seleccione si su servidor requiere autenticación.

   Si seleccionó que su servidor requiere autenticación, necesita proporcionar la siguiente información:

   1. Seleccione su tipo de autenticación en la lista «Autenticación».

      o

      Pulse «Comprobar tipos soportados» para que Evolution compruebe qué tipos están soportados. Algunos servidores no anuncian los mecanismos de autenticación que soportan, así que pulsar este botón no garantiza que el mecanismo disponible funcione realmente.

   2. Teclee el usario en el campo Usuario.

   3. Marque si quiere que Evolution recuerde su contraseña.

3. Seleccione su usa una conexión segura (SSL).

4. Pulse «Adelante».

Continue con Gestión de cuentas.

##### Gestión de la cuenta

Ahora que ha terminado el proceso de configuración de correo-e necesita dar a la cuenta un nombre. El nombre puede ser cualquiera que prefiera. Teclee su nombre de cuenta en el campo Nombre, después pulse Adelante.

Continue en Zona horaria.

##### Zona horaria

1. Seleccione su zona horaria en el mapa.

   o

   Seleccione de la lista despegable de zonas horarias.

2. Pulse Aceptar, después pulse Aplicar.

   Evolution se abre con su cuenta nueva creada.

Si quiere importar correo-e desde otro cliente de correo, continue con Importación de correo. Si no, salte a Uso de evolution: Una vista general.

##### Importar correo (opcional)

Tras seleccionar su zona horaria, si Evolution encontrara corre-e o archivos de direcciones de otras aplicaciones, ofrece importarlos. Para una completa descripción de la característica de importación, vea Importación de archivos aislados.

Microsoft Outlook y las versiones de Outlook Express posteriores a la versión 4, utilizan formatos propietarios que Evolution no puede leer ni importar. Para importar información, quizá quiera usar la herramienta de Exportación bajo Windows*. Vea las instrucciones en Migrar carpetas de correo locales de Outlook.

Antes de importar un correo-e desde Netscape, asegúrese de seleccionar Archivo > Compactar todas las carpetas. Si no lo hace, Evolution importará los mensajes en sus carpetas de Papelera.

Evolution usa tipos de archivo estándar para el correo-e y la información de calendario, asíque puede copiar dichos archivos desde su directorio `~/.evolution`. Los formatos de archivo usados son `mbox` para el correo-e e iCal para la información de calendario.

Los archivos de contactos se guardan en una base de datos, pero se pueden guardar como un vCard* estándar. Para exportar los datos de contactos, abra su herramienta de contactos y seleccione los contactos que quiere exportar (presione Ctrl+A para seleccionarlos todos). Pulse Archivo > Guardar contacto como VCard.

### Uso de Evolution: Una vista general

Ahora que el asistente de configuración ha terminado, ya está listo para empezar a trabajar usando Evolution. Proporcionamos a continuación una explicación rápida de qué es lo que está ocurriendo en su ventana principal de Evolution.

Barra del menú

La barra de menú le da acceso a la mayoría de las características de Evolution. Para información adicional, vea La barra de menú.

Lista de carpetas

La lista de carpetas le da una lista de las carpetas disponibles para cada cuenta. Para ver el contenido de una carpeta, pulse el nombre de la carpeta y el contenido se mostrará en la lista de correo-e.

Barra de herramientas

La barra de herramientas da acceso fácil y rápido a las características más usadas de cada componente.

Herramienta de búsqueda

La herramienta de búsqueda permite hacer búsquedas en el correo, contactos, calendario y tareas para encontrar fácilmente lo que está buscando.

Lista de mensajes

La lista de mensajes muestra una lista del correo que ha recibido. Para ver un correo-e en el panel de vista previa, pulse en correo-e en la lista de correo-e.

Selector

El selector le permite cambiar entre las carpetas y entre las herramientas de Evolution. Debajo del selector hay botones que le permiten cambiar las herramientas de Evolution, y encima hay una lista de las carpetas disponibles para la herramienta actual. Si tiene instalado el conector de Evolution para Microsoft Exchange, tendrá un botón Exchange además de los botones para las otras herramientas. Para información adicional, vea El selector.

Barra de estado

La barra de esto muestra periódicamente un mensaje o informa del progreso de alguna tarea. Esto ocurre sobre todo a la hora de descargar o enviar el correo.Las colas de progreso se muestran en la figura anterior. El indicador de Conextado/Desconectado está aquí también, en la esquina inferior izquierda de la ventana.

Panel de vista previa

El panel de vista previa muestra el contenido del correo-e que está seleccionado en la lista de correo-e.

#### La barra del menú

Los contenidos de la barra del menú contienen todas las acciones posibles para cualquier vista de sus datos. Si está examinando su buzón de entrada, la mayoría de los elementos del menú estarán relacionados con el correo; algunos lo estarán con otros componentes de Evolution y algunos, especialmente los del menú Archivo, lo estarán con la aplicación como un todo.

##### Archivo:

Cualquier cosa relacionada con un archivo o con la aplicación se encuentra en este menú, como crear cosas, guardarlas en el disco, imprimirlas o salir del propio programa.

##### Editar:

Contiene herramientas útiles que le ayudan a editar texto y moverlo. Le permite acceder a los ajustes y opciones de configuración en el menú Editar.

##### Ver:

Este menú permite configurar la apariencia de Evolution. Algunas de las opciones afectan la apariencia de todo Evolution, mientras otras sólo afectan a la forma en que aparece determinado tipo de información.

##### Carpeta:

Contiene acciones que se pueden realizar en carpetas. Puede encontrar cosas como copiar, renombrar, borrar, y demás.

##### Mensaje:

Contiene acciones que pueden aplicarse a un mensaje. Normalmente, si la acción sólo tiene un objetivo, como responder a un mensaje, la encontrará en el menú Mensaje.````

##### Buscar:

Le permite buscar mensajes o frases dentro de un mensaje. También puede ver otras búsquedas que haya hecho con anterioridad. Además del menú Buscar, hay una caja de entrada en la barra de herramientas que puede usar para buscar mensajes. Puede también crear una carpeta de búsqueda desde una búsqueda.

##### Ayuda:

Abre los archivos de ayuda de Evolution.

#### El selector

La labor más importante de Evolution es facilitar el acceso y simplificar la consulta de su información. Una manera de conseguirlo es mediante el selector, que es la columna en el lado izquierdo de la ventana principal. Los botones como correo y Contactos, son atajos. Sobre ellos hay una lista de carpetas para la herramienta actual de Evolution.

La lista de carpetas orzaniza su correo-e, calendarios, listas de contactos y de tareas en un árbol, similar a un árbol de archivos. Mucha gente encuentra de una a cuatro carpetas en la base del árbol, dependiendo de la herramienta y su configuración del sistema. Cada herramienta de Evolution tiene al menos una carpeta, llamada En este equipo, para información local. Por ejemplo, la lista de carpetas y las carpetas de búsqueda, de las cuales se habla en Uso de carpetas de búsqueda.

Si tiene grandes cantidades de correo, querrá tener más carpetas, además de la «Bandeja de entrada».Puede crear varias carpetas de calendarios, tareas o contactos.

Para crear una carpeta nueva:

1. Pulse en Carpeta > Nueva.

2. Teclee el nombre de la carpeta en el campo «Nombre de la carpeta».

3. Seleccione la ubicación de la carpeta nueva.

4. Pulse «Aceptar».

Cambiar la apariencia del selector

Para cambiar la apariencia de su selector pulse Ver > Apariencia del selector desde la barra de Menú. Bajo Apariencia del selector puede seleccionar:

##### Iconos y texto:

Muestra botones con la etiqueta y el icono correspondiente en él.

##### Sólo iconos:

Muestra sólo los iconos.

##### Sólo texto:

Muestra botones con la etiqueta, pero no iconos.

##### Estilo de barra de herramientas:

Muestra los botones usando los ajustes de barra de herramienta del escritorio.

##### Ocultar botones:

Esta opción oculta todos los botones de atajo del selector.

##### Gestión de carpetas

Pulse con el botón derecho en una carpeta o subcarpeta para mostrar un menú con las siguientes opciones:

###### Copiar:

Copia la carpeta a un lugar diferente. Cuando seleccione este elemento, Evolution ofrece una selección de lugares donde copiar la carpeta.

###### Mover:

Mueve la carpeta a otro lugar.

###### Marcar los mensajes como leídos:

Marca todos los mensajes en la carpeta como leídos.

###### Carpeta nueva:

Crea otra carpeta en el mismo lugar.

###### Borrar:

Borra la carpeta y todo su contenido.

###### Renombrar:

Le permite cambiar el nombre de la carpeta.

###### Desactivar:

Desactiva la cuenta.

###### Propiedades:

Comprobar el número de mensajes totales y no leídos en una carpeta y para las carpetas remotas, le permite seleccionar si se copia la carpeta a su sistema local para operación desconectada.

También puede reorganizar las carpetas y los mensajes arrastrándolos y soltándolos donde desee.

Siempre que llegue un mensaje nuevo a una carpeta de correo, su nombre se mostrará en negrita junto al número de mensajes nuevos en esa carpeta.

#### Correo-e

Evolution es como cualquier otro programa de correo electrónico:

- Permite enviar y recibir mensajes en HTML o en texto sencillo, y facilita el envío y recepción de múltiples archivos adjuntos.

- Soporta múltiples fuentes de correo, como IMAP, POP3, y archivos locales mbox o mh creados por otros programas de correo.

- Puede ordenar y organizar su correo en una amplia gama de maneras con carpetas, búsquedas y filtros.

- Permite proteger su privacidad utilizando encriptado.

Sin embargo, Evolution tiene algunas diferencias importantes respecto a otros programas de correo. Primero está construido para manejar ingentes cantidades de correo. Las funciones de antispam, filtrado de mensajes y de búsqueda se han optimizado en velocidad y eficiencia. También están las carpetas de búsqueda, una característica organizacional avanzada que no está disponible en los clientes de correo más comunes. Esta característica le resultará especialmente útil si administra un montón de correo o conserva todos sus mensajes para poder referirse a ellos posteriormente. Aquí hay una explicación de qué es lo que hay en su ventana de correo-e de Evolution.

Lista de mensajes

La lista de mensajes muestra todos los mensajes de correo que tiene. Esto incluye todos sus mensajes leídos y no leídos, y el correo marcado para borrarlo.

Panel de vista previa

Esto es donde se muestra su correo-e.

Si le parece que el panel de previsualización es demasiado pequeño, puede cambiar su tamaño, aumentar la ventana completamente o hacer doble clic sobre el mensaje en la lista de mensajes para abrirlo en una ventana aislada. Para cambiar los tamaños de un panel sólo hay que pulsar en la línea divisoria y arrastrarla arriba y abajo hasta la posición deseada.

Como con las carpetas, puede pulsar con el botón derecho sobre los mensajes de la lista y obtener un menú con todas las acciones posibles: mover, borrar o recuperarlo, crear carpetas de búsqueda y filtros basados en ellos y marcarlos como spam.

Muchas de las acciones más frecuentes relacionadas con el correo-e aparecen en los menús Mensajes y Carpeta de la barra del menú. Los más frecuentes como Responder o Reenviar también aparecen como botones en la barra de herramientas. La mayoría de ellos también aparecen también en el menú contextual (con el botón derecho) y como atajos de teclado.

Para saber más sobre las posibilidades de uso del correo electrónico de Evolution, lea Envío y recepción de correo-e.

#### El calendario

Para empezar a usar el calendario, pulse Calendario en el selector. Por omisión, el calendario muestra la programación para hoy en un fondo con líneas. A la izquierda, abajo, hay un calendario mensual donde puede cambiar los días. En la parte superior derecha, hay una lista de tareas, donde puede mantener una lista de tareas separada de sus citas de calendario. Debajo hay una lista de notas.

Lista de citas

La lista de citas muestra todas sus citas programadas.

Panel del mes

En el panel del mes se muestra una pequeña vista mensual de su calendario. Para ver más meses arrastre hacia la derecha el borde. Puede seleccionar un rango de dias en el panel del mes para mostrar un rango de días en la lista de citas.

Lista de tareas

Las tareas son distintas de las citas porque generalmente no tienen horas asociadas con ellas. Puede ver una vista más grande de su lista de taras pulsando Tareas en el selector.

Para saber más acerca del calendario lea Calendario de Evolution.

#### La herramienta de contactos

La herramienta de contactos de Evolution puede manejar todas las funciones de una libreta de direcciones o listín telefónico. Sin embargo, es mucho más fácil actualizar Evolution que hacerlo en un libro de papel de verdad, en parte porque Evolution permite la fácil sincronización con dispositivosPalm OS* y usar directorios LDAP conectados a la red.

Otra ventaja de la herramienta de contactos de Evolution es su integración con el resto de la aplicación. Por ejemplo puede crear una entrada de contacto a partir de un mensaje de correo sólo pulsando con el botón derecho sobre la dirección del remitente del mensaje.

Para usar la herramienta de contactos, pulse Contactos en el selector. Por omisión, el visor muestra todos sus contactos en orden alfabético, en una vista de minitarjeta. Puede seleccionar otras vistas desde el menú Ver, y ajustar la anchura de las columnas pulsando y arrastrando los divisores de columnas grises.

La herramienta de contactos es así:

Lista de contactos

La sección más grande del visor de contactos muestra una lista de los contactos individuales. También le permite buscar entre ellas de la misma manera que con las carpetas de correo, usando la barra de búsqueda que está en el lado derecho de la barra de herramientas.

Para instrucciones detalladas acerca de cómo usar la libreta de direcciones, lea Contactos de Evolution: La libreta de direcciones

### Opciones de la línea de órdenes

Evolution le permite utilizar una serie de opciones de la línea de órdenes. Para consultar la lista completa, ejecute las órdenes `man evolution` o `evolution --help`. Las más importantes son:

Orden | Descripción
--- | ---
evolution --offline | Inicia Evolution en modo desconectado.
evolution mailto:`joe@somewhere.net` | Inicia Evolution y empieza redactando un mensaje a la dirección de correo listada.
evolution -c mail | Inicia Evolution en modo correo.
evolution -c calendar | Inicia Evolution en modo calendario.
evolution -c contacts | Inicia Evolution en modo contactos.
evolution --force-shutdown | Fuerza cada componente de Evolution a terminar inmediatamente.
evolution ”%s” | Hace de Evolution su manipulador de correo-e predeterminado para su navegador web y en el centro de control de GNOME.

## Envío y recepción de correo

Esta sección, así comoOrganización de su correo-e, le ofrece una guía en profundidad de las posibilidades de Evolution™ como cliente de correo. Para saber más sobre cómo configurar su cuenta de correo consulte Preferencias de correo.

- Lectura de correo

- Comprobación de correo nuevo

- Redacción de mensajes de correo-e nuevos

- Envío de invitaciones por correo

- Gestor de suscripciones IMAP

- Encriptado

### Lectura de correo

Si no está viendo ya el correo, cambie la la herramienta de correo pulsando en el botón Correo, o pulsando Ctrl+1. Para leer un mensaje, selecciónelo en la lista de mensajes, si quiere verlo en su propia ventana, puede o bien pulsar dos veces en él, pulsar Intro o pulsar Ctrol+O.

Para leer correo con el teclado puede pulsar la barra de espacio para avanzar una página mientras lee y pulsar Retroceso para retroceder una página.

Navegue por la lista de mensajes usando las teclas de flechas en el teclado. Para ir al siguiente mensaje no leído o al anterior, pulse el punto (.) o la coma (,) respectivamente.

#### Vista vertical y vista clásica

Evolution proporciona una vista vertical además de la vista clásica. En la vista vertical, el panel de vista previa se encuentra situado en el lado derecho del panel de mensajes en comparación a la vista clásica donde el panel de vista previa de mensajes se encuentra bajo el panel de mensajes. La vista vertical le permite usar el espacio extra en los monitores de pantalla panorámica.

##### Vista vertical:

Para cambiar a la vista vertical

1. Pulse Ver > Vista previa > Vista vertical

Evolution difiere en la mayoría de los clientes de correo en la manera en que muestra los mensajes. En la vista vertical, la lista de mensajes predeterminada contiene una línea doble de cabeceras comprimida, que le permite consumir el espacio extra en la columna de vista previa. Las columnas comprimidas tienen el nombre del remitente y el correo, el icono de adjuntos, fecha y asunto en la segunda línea.

##### Vista clásica:

Para cambiar a la vista clásica

1. Pulse Ver > Vista previa > Vista clásica

#### Cabeceras de mensajes contraíbles

Evolution comprime las cabeceras TO, CC, BCC recibidas en los correos y muestra sólo el primer límite predefinido. Puede establecer un límite en el número de direcciones a mostrar en el panel de vista previa.

Use el siguiente procedimiento para establecer el límite de direcciones a mostrar:

1. Pulse Editar > Preferencias

2. Seleccione Preferencias de correo

3. Marque la columna «Encoger cabeceras To/CC/Cco a» para limitar las direcciones

4. Introduzca el límite en el campo.

Puede expandir las cabeceras del mensaje pulsando el icono o el «...» en el panel de vista previa. Para contraer pulse el icono en el panel de vista previa.

#### Ordenación de la lista de mensajes

Evolution le ayuda en su trabajo permitiéndole ordenar su correo. Para ordenarlo por destinatario, asunto o fecha pulse en las barras etiquetadas encima de la lista de mensajes. La dirección de la flecha en la misma le indicará el sentido de la ordenación y si vuelve a pulse, la ordenación cambiará al sentido inverso. Por ejemplo pulse una vez en «Fecha» para ordenar los mensajes por la fecha, desde el más antiguo al más reciente. Pulse de nuevo y Evolution ordenará la lista desde el más nuevo al más antiguo. También puede pulsar con el botón derecho sobre la cabecera del mensaje para disponer de un conjunto de opciones de ordenación y añadir o quitar columnas de la lista de mensajes. Puede encontrar instrucciones detalladas sobre cómo personalizar las columnas de la lista de mensajes en Ordenar correo con cabeceras de columnas.

Además a esto, Evolution le permite ordenar sus mensajes usando la lista Ordenar-por. Puede usar cualquiera de los criterios dados en la lista Ordenar-por como remitente, ubicación, destinatario, tamaño y así para realizar la ordenación. Devuelve la lista de correo ordenada que coincide con los criterios que ha seleccionado.

Para ordenar correo-e, realice el siguiente procedimiento:

1. Pulse con el botón derecho sobre las barra de cabeceras.

2. Pulse en «Ordenar por».

3. Seleccione criterio de búsqueda.

Puede además ordenar sus correos por fecha en orden ascendente o descendente. Para eso, necesita pulsar con el botón derecho en la cabecera de la barra del mensaje y pulsar Ordenar ascendente/descendente, Evolution le devuelve la lista ordenada en el orden del más antiguo al más nuevo o del más nuevo al más antiguo respectivamente.

To look at the complete headers for a message, click View > Message Display > Show Full Headers. To see all message data, click View > Message Display > Show E-Mail Source.

Puede elegir una vista de mensajes por conversaciones. Elija Ver > Lista de mensajes por conversaciones para activarla o desactivarla. Cuando elije esta opción, Evolution agrupa las respuestas de un mensaje con el original, por lo que puede seguir el hilo de la conversación de un mensaje al siguiente.

#### Borrado de correo

Después de leer su correo, quizá quiera borrarlo. Para borrar un mensaje, selecciónelo y pulse la tecla Suprimir, pulse el botón Borrar, pulse Ctrl+D o pulse con el botón derecho del ratón sobre él y después pulse Borrar.

Cuando pulsa «Borrar» o pulsa en el botón de la papelera su correo no se borra realmente sino que se marca para ser eliminado. Su correo no desaparece definitivamente hasta que no lo haya purgado. Cuando «Purga» una carpeta realmente está eliminando todo el correo marcado como borrado. Para mostrar los mensajes borrados, pulse Ver > Ocultar mensajes borrados. Puede además encontrar los mensajes borrados en la carpeta Papelera.

Para borrar permanentemente todos los mensajes borrados en una carpeta, pulse Carpeta > Compactar o pulse Ctrl+E.

Tanto la carpeta local Papelera como la IMAP realmente son carpetas virtuales que muestran todos los mensajes que ha marcado para su posterior eliminación. Para saber más acerca de las carpetas virtuales consulte Uso de carpetas de búsqueda. Dado que vaciar su papelera purga los mensajes en su carpeta Papelera, Vaciar la papelera es lo mismo que purgar el correo borrado en todas sus carpetas.

Sin embargo esto no es cierto para la carpeta Papelera situada en servidores Exchange, que se comporta exactamente igual que lo haría en Outlook. Es una carpeta normal con verdaderos mensajes dentro.

#### Recuperar mensajes

Puede recuperar un mensaje que ha sido borrado pero no ha sido purgado. Para recuperar un mensaje, seleccione el mensaje, pulse Editar Recuperar.

Si ha marcado un mensaje para su eliminación, recuperándolo eliminará la marca y el mensaje se borrará de la carpeta Papelera. Sin embargo no se pueden recuperar mensajes que ya han sido purgados.

### Comprobación de correo nuevo

Para comprobar su correo, pulse Enviar/Recibir en la barra de herramientas. Si no ha creado ninguna cuenta de correo aún, el asistente de configuración le pide la información que necesita para comprobar el correo-e. Para más información acerca de crear cuentas de correo, vea Iniciar Evolution por primera vez.

Si es la primera vez que comprueba el correo-e, o no se le ha pedido a Evolution que almacena su contraseña, se le pedirá la contraseña. Introduzca su contraseña para descargar su correo.

Si recibe un mensaje de error en lugar de correo puede que tenga que revisar su configuración de acceso a la red. Para saber cómo hacerlo vea Preferencias de correo, o pregunte a su administrador de sistemas.

#### Compartir buzones con otros programas de correo

Si quiere usar Evolution y además otro cliente de correo electrónico, como Mutt, al mismo tiempo, use el siguiente procedimiento:

1. Descargue su correo en la otra aplicación como haría con normalidad.

2. En Evolution, pulse Editar > Preferencias, después pulse en Cuentas de correo. Seleccione la cuenta que quiere usar para compartir correo y pulse Editar. En lugar de Editar, quizá quiera crear una cuenta nueva sólo para esta fuente de correo pulsando Nuevo.

3. Bajo la solapa Recepción de correo elija el tipo de archivo de correo que usa su otra aplicación y escriba la ruta de directorios completa a ese lugar. Una eleción habitual son los ficheros mbox, con la ruta «/home/`nombresdelusuario`/Mail».

4. Pulse «Aceptar».

Sólo puede usar un cliente de correo a la vez. Los archivos de correo se bloquean por el programa de correo que los esté usando en ese momento, así que los archivos no pueden accederse por otro programa de correo.

#### Usar Evolution para noticias

USENET newsgroups are similar to mail, so it is often convenient to read news and mail side by side. You can add a news source, called an NNTP server, the same way you would a new e-mail account, selecting USENET News as the source type. The news server appear as a remote mail server, and each news group works like an IMAP folder. When you click Send/Receive, Evolution also checks for news messages.

Cuando crea una cuenta de grupo de noticias USENET, no está suscrito a ningún grupo. Para suscribirse a un grupo de noticias:

1. Pulse Carpeta > Suscripciones.

2. Seleccione su cuenta NNTP, seleccione los grupos a los que quiere suscribirse, después pulse Subscribir.

3. Pulse Cerrar

#### Trabajar con adjuntos y correo HTML

Si recibe un mensaje de alguien con un fichero adjunto. Evolution lo mostrará al pie del mensaje al cual está anexado. Lo que sea texto, incluido formateo HTML e imágenes empotradas, aparecerá como parte del mensaje, y no en en el pie del mismo como si fueran adjuntos. Los adjuntos se muestran además en la barra superior del mensaje. Para ver los adjuntos pulse en la flecha para expandirlos. Para abrir un adjunto, pulse dos veces en él. pulse el botón Guardar todo para guardar todos los adjuntos.

##### Guardar o abrir adjuntos

Si recibe un adjunto dentro de un mensaje de correo electrónica, Evolution le ayuda a guardarlo o a abrirlo con las aplicaciones adecuadas.

Evolution muestra un icono con una flecha a la derecha, el número de adjuntos, y un botón Guardar o Guardar todos para guardar todos los adjuntos. Pulse en el icono de la flecha derecha para mostar la barra de adjuntos.

Para guardar un adjunto en el disco:

1. Pulse en la flecha hacia abjo del icono del adjunto, o pulse con el botón derecho en el icono del adjunto, después pulse Guadar como.

2. Seleccine una ubicación y un nombre para el archivo.

3. Pulse «Aceptar».

Para abrir un adjunto usando otra aplicación:

1. Click the down-arrow on the attachment icon or right-click the attachment icon in the attachment bar.

2. Select the application to open the attachment.

3. Pulse «Aceptar».

The options available for an attachment vary depending on the type of attachment and the applications your system has installed. For example, attached word processor files can be opened in OpenOffice.org or another word processor, and compressed archive files can be opened in the File Roller application.

##### Imágenes dentro de mensajes HTML

When someone sends you HTML mail that includes an image in the body of the message (for example, the welcome message in your Inbox), Evolution displays the image inside the message. You can create messages like this by using the Insert Image tool in the message composer. Alternately, just drag an image into the message composition area.

Some images are links in a message, rather than being part of the message. Evolution can download those images from the Internet, but does not do so unless you request it. This is because remotely hosted images can be slow to load and display, and can even be used by spammers to track who reads the e-mail. Not automatically loading images helps protect your privacy.

To load the images for one message:

1. Click View > Load Images.

To set the default action for loading images:

1. Click Edit > Preferences, then click Mail Preference.

2. Click the HTML Mail tab.

3. Select one of the items: Never Load Images Off the Net, Load Images in Mail From Contacts, or Always Load Images Off the Net.

4. Pulse Cerrar

If you use an HTTP proxy (as in many large organizations), Evolution must be able to find it through the gnome-vfs subsystem before it can load images from the Internet.

To set your proxy in KDE:

1. Click the menu icon > System > Configuration > Yast.

2. Click Network Services, then click Proxy.

3. Specify your proxy settings (if you don't know your proxy settings, contact your ISP or system administrator).

4. Click Finish, then click Close.

To set your proxy in GNOME:

1. Click System > Administrative Settings (enter your root password if needed).

2. Click Network Services, then click Proxy.

3. Specify your proxy settings (if you don't know your proxy settings, contact your ISP or system administrator).

4. Click Finish, then click Close.

### Redacción de mensajes de correo-e nuevos

You can start writing a new e-mail message by clicking File > New > Mail Message, by pressing Ctrl+N when in the mailing tool, or by clicking New in the toolbar.

Enter an address in the To field. If you want to enter multiple email addresses, type in the addresses separated by coma. You can also use contact list to send mails to multiple recipients.Enter a subject in the Subject field, and a message in the box at the bottom of the window. After you have written your message, click Send.

This section contains the following topics:

- Unicode, ASCII, and Non-Latin Alphabets

- Enviar los mensajes nuevos más tarde

- Trabajando desconectado

- Adjuntos

- Specifying Additional Recipients for E-Mail

- Eligiendo los destinatarios rápidamente

- Replying to E-Mail Messages

- Buscar y sustituir en el editor de mensajes

- Enhancing Your E-Mail with HTML

- Mail Send Options

- Reenviar correo

- Tips for E-Mail Courtesy

#### Unicode, ASCII, and Non-Latin Alphabets

If you want to write in a non-Latin alphabet while using a Latin keyboard, try selecting a different input method in the message composer. Right-click in the message composition area and select an input method from the Input Methods menu, then begin typing. The actual keys vary by language and input style. For example, the Cyrillic input method uses transliterated Latin keyboard combinations to get the Cyrillic alphabet, combining letters where necessary. “Zh” and “ya” produce the appropriate single Cyrillic letters, and the single-quote (‘) produces a soft sign character.

For greater language display capabilities, click Edit > Preferences, then select the character set choices in the Mail Preferences and Composer Preferences sections. If you aren't sure which one to use, select UTF-8, which offers the greatest range of character displays for the greatest range of languages.

##### Using Character Sets

A character set is a computer's version of an alphabet. In the past, the ASCII character set was used almost universally. However, it contains only 128 characters, meaning it is unable to display characters in Cyrillic, Kanjii, or other non-Latin alphabets. To work around language display problems, programmers developed a variety of methods, so many human languages now have their own specific character sets, and items written in other character sets display incorrectly. Eventually, standards organizations developed the UTF-8 Unicode* character set to provide a single compatible set of codes for everyone.

Most e-mail messages state in advance which character set they use, so Evolution usually knows what to display for a given binary number. However, if you find that messages are displayed as rows of incomprehensible characters, try selecting a different character set in the mail settings screen. If your recipients can't read your messages, try selecting a different character set in the composer options dialog box. For some languages, such as Turkish or Korean, it might work best for you to select the language-specific character set. However, the best choice for most users is UTF-8, which offers the widest range of characters for the widest range of languages.

#### Enviar los mensajes nuevos más tarde

Evolution normally sends mail as soon as you click Send. However, can save a message to be sent later:

- If you are offline when you click Send, Evolution adds your message to the Outbox queue. The next time you connect to the Internet and send or receive mail, that message is sent.

- Click File > Save Draft to store your messages in the drafts folder for later revision.

- If you prefer to save your message as a text file, click File > Save As, then specify a filename.

#### Trabajando desconectado

Offline mode is a tool designed for use with remote mail storage systems like GroupWise®, IMAP or Exchange, in situations where you are not connected to the network at all times. The tool keeps a local copy of one or more folders to allow you to compose messages, storing them in your Outbox to be sent the next time you connect.

POP mail downloads all messages to your local system, but other connections usually download just the headers, and get the rest only when you want to read the message. Before you go offline, Evolution downloads the unread messages from the folders you have chosen to store.

To mark a folder for offline use, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation.

Your connection status is shown by the small icon in the lower left border of the Evolution main window. When you are online, it displays two connected cables. When you go offline, the cables separate.

To cache your selected folders and disconnect from the network, click File > Work Offline, or click the connection status icon in the lower left of the screen. When you want to reconnect, click File > Work Online, or click the connection status icon again.

##### Automatic Network State Handling

Evolution automatically understands the network state and acts accordingly. For instance, Evolution switches to offline mode when the network goes down and automatically switches on when the network is up again.

#### Adjuntos

To attach a file to your e-mail:

1. Click the Attach icon in the composer toolbar.

2. Select the file you want to attach.

3. Pulse «Aceptar».

You can also drag a file into the composer window. If you want to send it as an inline attachment, right-click the attachment and click Properties, then select Automatic Display of Attachments.

When you send the message, a copy of the attached file goes with it. Be aware that large attachments can take a long time to send and receive.

#### Specifying Additional Recipients for E-Mail

Evolution, like most e-mail programs, recognizes three types of addressee: primary recipients, secondary recipients, and hidden (blind) recipients. The simplest way to direct a message is to put the e-mail address or addresses in the To: field, which denotes primary recipients. Use the Cc: field to send a message to secondary recipients.

Addresses on the Bcc: list are hidden from the other recipients of the message. You can use it to send mail to large groups of people, especially if they don't know each other or if privacy is a concern. If your Bcc: field is absent, click View > Bcc Field.

If you frequently write e-mail to the same groups of people, you can create address lists in the contacts tool, and then send them mail as though they have a single address. To learn how to do that, see Creating a List of Contacts.

Evolution has the ability to let you specify the Reply-To in an e-mail. Using this, you can set up a special Reply-To for an e-mail. To do this:

1. Open a compose window.

2. Open the Reply-To field by clicking View > Reply To.

3. Specify the address you want as the Reply-To address in the new Reply-To field.

4. Complete the rest of your message.

5. Click Send.

#### Eligiendo los destinatarios rápidamente

If you have created address cards in the contacts tool, you can also type nicknames or other portions of address data, and Evolution displays a drop-down list of possible address completions from your contacts. If you type a name or nickname that can go with more than one card, Evolution opens a dialog box to ask you which person you meant.

If Evolution does not complete addresses automatically, click Edit > Preferences, then click Autocompletion. There, select the groups of contacts you want to use for address autocompletion in the mailer.

Alternately, you can click the To:, Cc:, or Bcc: buttons to get a list of the e-mail addresses in your contacts. Select addresses and click the arrows to move them into the appropriate address columns.

For more information about using e-mail with the contact manager and the calendar, see Send Me a Card: Adding New Cards Quickly and Scheduling With the Evolution Calendar.

#### Replying to E-Mail Messages

To reply to a message, click the message to reply to in the e-mail list and click Reply, or right-click within the message and select Reply to Sender. This opens the message composer. The To: and Subject: fields are already filled, although you can alter them if you prefer. In addition, the full text of the old message is inserted into the new message, either in grey with a blue line on one side (for HTML display) or with the > character before each line (in plain text mode), to indicate that it is part of the previous message.

If you're reading a message with several recipients, you can use Reply to All instead of Reply. If there are large numbers of people in the Cc: or To: fields, this can save substantial amounts of time.

##### Using the Reply To All Feature

Susan sends an e-mail to a client and sends copies to Tim and to an internal company mailing list of co-workers. If Tim wants to make a comment for all of them to read, he uses Reply to All, but if he just wants to tell Susan that he agrees with her, he uses Reply. His reply does not reach anyone that Susan put on her Bcc list, because that list is not shared with anyone.

If you subscribe to a mailing list, and want your reply to go just to the list, rather than to the sender, select Reply to List instead of Reply or Reply to All.

##### Keyboard shortcuts

Tools | Shortcuts
--- | ---
Reply to sender | Ctrl+R
Reply to List | Clrl+L
Reply to All | Shift+Ctrl+R
Forward | Ctrl+F

#### Buscar y sustituir en el editor de mensajes

The message composer makes several text searching features available to you.

##### Find:

Enter a word or phrase, and Evolution finds it in your message.

##### Find Regex:

You can search for a complex pattern of characters, called a regular expression or “regex” in your composer window. If you're not sure what a regular expression is, you should ignore this feature.

##### Find Again:

Seleccionar este elemento para repetir la última búsqueda que haya realizado.

##### Replace:

Buscar una palabra o una frase y sustituirla por otra cosa.

For all of these menu items, you can choose whether to search backwards in the document from the point where your cursor is. You can also determine whether the search is to be case sensitive in determining a match.

#### Enhancing Your E-Mail with HTML

Normally, you can't set text styles or insert pictures in e-mail. However, most newer e-mail programs can display images and text styles in addition to basic alignment and paragraph formatting. They do this with HTML, just like Web pages do.

Some people do not have HTML-capable mail clients, or prefer not to receive HTML-enhanced mail because it is slower to download and display. Because of this, Evolution sends plain text unless you explicitly ask for HTML.

##### Basic HTML Formatting

You can change the format of an e-mail message from plain text to HTML by choosing Format HTML.

To send all your mail as HTML by default, set your mail format preferences in the mail configuration dialog box. See Composer Preferences for more information.

HTML formatting tools are located in the toolbar just above the space where you actually compose the message. They also appear in the Insert and Format menus.

The icons in the toolbar are explained in tool-tips, which appear when you hold your mouse pointer over the buttons. The buttons fall into five categories:

###### Headers and Lists:

At the left edge of the toolbar, you can choose Normal for a default text style or Header 1 through Header 6 for varying sizes of header from large (1) to tiny (6). Other styles include preformat, to use the HTML tag for preformatted blocks of text, and three types of bullet points for lists.

For instance, instead of using asterisks to mark a bulleted list, you can use the Bulleted List style from the style drop-down list. Evolution uses different bullet styles, and handles word wrap and multiple levels of indentation.

###### Text Styles:

Use these buttons to determine the way your e-mail looks. If you have text selected, the style applies to the selected text. If you do not have text selected, the style applies to whatever you type next.

Button | Descripción
--- | ---
TT | Typewriter text, which is approximately the same as the Courier monospace font.
Bold A | Bolds the text.
Italic A | Italicizes the text.
Underlined A | Underlines the text.
Strike through A | Marks a line through the text.

###### Alignment:

Located next to the text style buttons, the three paragraph icons should be familiar to users of most word processing software. The left most button aligns your text to the left, the center button centers text, and the right button aligns the text to the right.

###### Indentation Rules:

The button with the arrow pointing left decreases a paragraph's indentation, and the right arrow increases its indentation.

###### Color Selection:

At the far right is the color section tool, where a box displays the current text color. To choose a new color, click the arrow button to the right. If you have text selected, the color applies to the selected text. If you do not have text selected, the color applies to whatever you type next. You can select a background color or image by right-clicking the message background, then selecting Style Page.

##### Advanced HTML Formatting

Under the Insert menu, there are several more items you can use to style your e-mail. To use these and other HTML formatting tools, make sure you have enabled HTML mode by using Format HTML.

###### Inserting a Link

Use the Insert a Link tool to put hyperlinks in your HTML messages. If you don't want special link text, you can just enter the address directly, and Evolution recognizes it as a link.

1. Select the text you want to link from.

2. Right-click in the text, then click Insert Link.

3. Type the URL in the URL field.

4. Pulse Cerrar

###### Inserting an Image

1. Click Image.

2. Browse to and select the image file.

3. Pulse «Aceptar».

###### Inserting a Rule

You can insert a horizontal line into the text to help divide two sections:

1. Click Rule.

2. Select the width, size, and alignment.

3. Select Shade if necessary.

4. Pulse Cerrar

###### Inserting a Table

You can insert a table into the text:

1. Click Table.

2. Select the number of rows and columns.

3. Select the type of layout for the table.

4. Select a background for the table.

   To insert a picture for the background, click Browse and select the desired image.

5. Pulse Cerrar

#### Mail Send Options

You can set the following options when sending mails in Evolution.

##### Read Receipts:

Evolution allows you to request a receipt for your sent messages to indicate when your message is being viewed by the recipient. Receipts are useful when sending e-mail that is time-sensitive. To request a receipt, click Insert > Request Read Receipt in the composer window.

##### Prioritize Message:

You can prioritize a message to be sent, so that the recipient sees its relative importance. To prioritize a message, click Insert > Prioritize Message in the composer window.

Evolution will ignore the message priority, because it assumes that the recipient should decide whether the message is important or not.

#### Reenviar correo

When you receive an e-mail, you can forward it to other individuals or groups that might be interested. You can forward a message as an attachment to a new message (this is the default) or you can send it in line as a quoted portion of the message you are sending. Attachment forwarding is best if you want to send the full, unaltered message to someone else. Inline forwarding is best if you want to send portions of a message, or if you have a large number of comments on different sections of the message you are forwarding. Remember to note from whom the message came, and whether you have removed or altered content.

To forward a message you are reading:

1. Click Forward on the toolbar.

   o

   If you prefer to forward the message inline instead of attached, click Message > Forward As > Inline from the menu.

2. Select an addressee as you would when sending a new message; the subject is already entered, although you can alter it if you want.

3. Add your comments on the message in the composition frame, then click Send.

Attachments to a message you are forwarding are forwarded only when you send the original message as an attachment. Inline messages do not forward any attachments.

#### Tips for E-Mail Courtesy

- Don't forward chain letters. If you must, watch out for hoaxes and urban legends, and make sure the message doesn't have multiple layers of greater-than signs, (>) indicating multiple layers of careless in-line forwarding.

- Always begin and close with a salutation. Say “please” and “thank you,” just like you do in real life. You can keep your pleasantries short, but be polite.

- ¡CUANDO ESCRIBE CON MAYÚSCULAS SIGNIFICA QUE ESTÁ GRITANDO! No escriba mensajes enteros con mayúsculas porque a la gente le dolerán los oídos.

- Check your spelling and use complete sentences. By default, Evolution puts a red line beneath words it doesn't recognize, as you type them.

- Don't send nasty e-mails (flames). If you get one, don't write back.

- When you reply or forward, include enough of the previous message to provide context.

- No envíe spam.

### Envío de invitaciones por correo

If you create an event in the calendar component, you can then send invitations to the attendee list through the Evolution e-mail tool. The invitation card is sent as an attachment in iCal format.

When you receive an invitation, you have several options:

#### Accept:

Indicates you will attend the meeting. When you click the OK button, the meeting is entered into your calendar.

#### Tentatively Accept:

Indicates you will probably attend the meeting. When you click the OK button, the meeting is entered into your calendar, but is marked as tentative.

#### Decline:

Indicates you are unable to attend the meeting. The meeting is not entered into your calendar when you click OK, although your response is sent to the meeting host if you have selected the RSVP option.

#### RSVP:

Select this option if you want your response sent to the meeting organizers.

### Gestor de suscripciones IMAP

Because IMAP folders exist on the server, and opening them or checking them takes time, you need fine-grained control over the way that you use IMAP folders. You use the IMAP subscriptions manager to do this. If you prefer to have every mail folder displayed, you can select that option as well. However, if you want to choose specific items in your mailbox, and exclude others, you can use the subscription management tool to do that.

1. Select Folder > Subscriptions.

2. If you have accounts on multiple IMAP servers, select the server where you want to manage your subscriptions.

   Evolution displays a list of available files and folders.

3. Select a file or folder by clicking it.

   You should select at least the Inbox folder. Depending upon the way your IMAP server is configured, the list of available files might include non-mail folders. If it does, you can ignore them.

4. Click Subscribe to add a folder to the subscribed list.

5. Cierre la ventana cuando se haya suscrito a las carpetas que desea.

### Encriptado

To protect and encode your e-mail transmissions, Evolution offers two encryption methods:

- GPG Encryption

- S/MIME Encryption

Evolution helps you protect your privacy by using GNU Privacy Guard (GPG), an implementation of strong Public Key Encryption.

GPG uses two keys: public and private. You can give your public key to anyone you want to receive encrypted messages, or put it on a public key server so that people can look it up before contacting you. Your private key lets you decrypt any message encrypted with your public key. Never give your private key to anyone.

Using encryption takes a bit of forethought. When you send a message that is encrypted, you must encrypt it using your intended recipient's public key. To receive an encrypted message, you must make sure that the sender has your public key in advance. For signing messages, you encrypt the signature with your private key, so only your public key can unlock it. When you send the message, the recipient gets your public key and unlocks the signature, verifying your identity.

Evolution does not support older versions of PGP, such as OpenPGP and Inline PGP.

El encriptado puede usarse de dos maneras diferentes:

- You can encrypt the entire message, so that nobody but the recipient can read it.

- You can attach an encrypted signature to a plain text message, so that the recipient can read the message without decrypting it, and needs decrypting only to verify the sender's identity.

For example, suppose that Kevin wants to send an encrypted message to his friend Rachel. He looks up her public key on a general key server, and then tells Evolution to encrypt the message. The message now reads “@#$23ui7yr87#@!48970fsd.” When the information gets to Rachel, she decrypts it using her private key, and it appears as plain text for her to read.

#### Making a GPG Encryption Key

Before you can get or send encrypted mail, you need to generate your public and private keys with GPG. This procedure covers version 1.2.4 of GPG. If your version is different, these steps might vary slightly. You can find out your version number by entering `gpg --version`.

1. Open a terminal and enter `gpg --gen-key`.

2. Select an algorithm, then press Enter.

   o

   To accept the default algorithm of DSA and ElGamal, press Enter (recommended).

3. Select a key length, then press Enter. To accept the default, 1024 bits, press Enter.

4. Enter how long your key should be valid for.

   o

   To accept the default of no expiration, press Enter, then press Y when you are prompted to verify the selection.

5. Type your real name, then press Enter.

6. Type your e-mail address, then press Enter.

7. (Optional) Type a comment, then press Enter.

8. Review your selected user ID. If it is correct, press O.

9. Type a passphrase, then press Enter.

10. Move your mouse randomly to generate the keys.

After the keys are generated, you can view your key information by entering `gpg --list-keys`. You should see something similar to this: `/home/you/.gnupg/pubring.gpg ---------------------------- pub 1024D/32j38dk2 2001-06-20 you <you@example.com> sub 1024g/289sklj3 2001-06-20 [expires: 2002-11-14]`

GPG creates one list, or keyring, for your public keys and one for your private keys. All the public keys you know are stored in the file ~/.gnupg/pubring.gpg. If you want to give other people your key, send them that file.

If you want, you can upload your keys to a key server.

1. Check your public key ID with gpg--list-keys. It is the string after 1024D on the line beginning with pub. In the example above, it is 32j38dk2.

2. Enter the command `gpg --send-keys --keyserver wwwkeys.pgp.net `32j38dk2``. Substitute your key ID for `32j38dk2`. You need your password to do this.

Key servers store your public keys for you so that your friends can decrypt your messages. If you choose not to use a key server, you can manually send your public key, include it in your signature file, or put it on your own Web page. However, it is easier to publish a key once, and then let people download it from a central place when they want.

If you don't have a key to unlock or encrypt a message, you can set your encryption tool to look it up automatically. If it can't find the key, an error message appears.

#### Getting and Using GPG Public Keys

To send an encrypted message, you need to use the recipient's public key in combination with your private key. Evolution handles the encryption, but you need to get the public key and add it to your keyring.

To get public keys from a public key server, enter the command`gpg --recv-keys --keyserver wwwkeys.pgp.net `keyid``, substituting `keyid` for your recipient's ID. You need to enter your password, and the ID is automatically added to your keyring.

If someone sends you a public key directly, save it as a plain text file and enter the command `gpg `--filename`` to add it to your keyring.

#### Setting up GPG Encryption

1. Click Edit > Preferences, then click Mail Accounts.

2. Select the account you want to use securely, then click Edit.

3. Click the Security tab.

4. Specify your key ID in the PGP/GPG Key ID field.

5. Pulse «Aceptar».

6. Pulse Cerrar

Evolution requires that you know your key ID. If you don't remember it, you can find it by typing `gpg --list-keys` in a console window. Your key ID is an eight-character string with random numbers and letters.

#### Encrypting Messages

To encrypt a single message:

1. Open a Compose a Message window.

2. Click Security > PGP Encrypt.

3. Compose your message, then click Send.

You can set Evolution to always sign your e-mail messages:

1. Click Edit > Preferences, then select Mail Accounts.

2. Select the mail account to encrypt, then click Edit.

3. Click the Security tab.

4. Select Always Sign Outgoing Messages When Using This Account.

5. Pulse «Aceptar».

6. Pulse Cerrar

#### Descifrar un mensaje recibido

If you receive an encrypted message, you need to decrypt it before you read it. Remember, the sender must have your public key before they can send you an encrypted message.

When you view the message, Evolution prompts you for your PGP password. Enter it, and the unencrypted message is displayed.

#### S/MIME Encryption

S/MIME encryption also uses a key-based approach, but it has some significant advantages in convenience and security. S/MIME uses certificates, which are similar to keys. The public portion of each certificate is held by the sender of a message and by one of several certificate authorities, who are paid to guarantee the identity of the sender and the security of the message. Evolution already recognizes a large number of certificate authorities, so when you get a message with an S/MIME certificate, your system automatically receives the public portion of the certificate and decrypts or verifies the message.

S/MIME is used most often in corporate settings. In these cases, administrators supply certificates that they have purchased from a certificate authority. In some cases, an organization can act as its own certificate authority, with or without a guarantee from a dedicated authority such as VeriSign* or Thawte*. In either case, the system administrator provides you with a certificate file.

If you want to use S/MIME independently, you can extract an identification certificate from your Mozilla* or Netscape Web browser. See the Mozilla help for more information on security certificates.

The certificate file is a password-protected file on your computer.

##### Adding a Signing Certificate

1. Click Edit > Preferences, then click Certificate.

2. Click Import.

3. Select the file to import, then click Open.

4. Pulse Cerrar

Similarly, you can add certificates that are sent to you independently of any authority by clicking the Contact Certificates tab and using the same Import tool. You can also add new certificate authorities, which have their own certificate files, in the same way.

##### Signing or Encrypting Every Message

After you have added your certificate, you can sign or encrypt a message by clicking Security > S/MIME Sign or S/MIME Encrypt in the message composer.

To have every message signed or encrypted:

1. Click Edit > Preferences, then select the account to encrypt the messages in.

2. Click Edit, then click Security.

3. Click Select next to Signing Certificate and specify the path to your signing certificate.

   o

   Click Select next to Encryption Certificate and specify the path to your encryption certificate.

4. Select the appropriate options.

5. Pulse «Aceptar».

6. Pulse Cerrar

## Organización de su correo electrónico

Whether you only get a few e-mail messages a day, or you receive hundreds, you probably want to sort and organize them. Evolution™ has the tools to help you do it.

### Importing Your Old E-Mail

Evolution allows you to import old e-mail and contacts so that you don't need to worry about losing your old information.

#### Importing Single Files

Evolution can import the following types of files:

##### vCard (.vcf, .gcrd):

The address book format used by the GNOME, KDE, and many other contact management applications. You should be able to export to vCard format from any address book application.

##### iCalendar or iCal (.ics):

A format for storing calendar files. iCalendar is used by Palm OS handhelds, Evolution, and Microsoft Outlook.

##### Evolution/Mozilla/Outlook CSV/Tab (.csv, .tab):

CSV or Tab files saved using Evolution, Microsoft Outlook and Mozilla.

##### Microsoft Outlook Express 4 (.mbx):

The e-mail file format used by Microsoft Outlook Express 4. For other versions of Microsoft Outlook and Outlook Express, see the workaround described in Step 1.

##### LDAP Data Interchange Format (.LDIF):

A standard data format for contact cards.

##### Berkley Mailbox (.mbox or null extension):

The e-mail format used by Mozilla, Netscape, Evolution, Eudora*, and many other e-mail clients.

To import your old e-mail:

1. Click File > Import.

2. Pulse «Adelante».

3. Select Import a Single File, then click Forward.

4. Select the file to import, then click Forward.

5. Click Import.

#### Importing Multiple Files

Evolution automates the import process for several applications it can recognize.

1. Click File > Import.

2. Pulse «Adelante».

3. Select Import Data and Settings From Older Programs, then click Forward.

   Evolution searches for old mail programs and, if possible, imports the data from them.

Microsoft Outlook and versions of Outlook Express after version 4 use proprietary formats that Evolution cannot read or import. One migration method that works well is to use the Outport application. See outport.sourceforge.net for additional information. You can also import data into another Windows mail client such as Mozilla.

1. While in Windows, import your .pst files into Mozilla Mail (or another mail program such as Netscape or Eudora that uses the standard mbox format).

   Mozilla and Netscape users need to click File > Compact > All Folders from within the Netscape or Mozilla mail tool. Otherwise, Evolution imports and undeletes the messages in your Trash folders.

2. Copy the files to the system or partition that Evolution is installed on.

3. Use the Evolution import tool to import the files.

For POP mail, filters are applied as messages are downloaded. For IMAP mail, filters are applied to new messages when you open the Inbox folder. On Exchange servers, filters are not applied until you select your Inbox folder and click Message > Apply Filters, or press Ctrl+Y. To force your filters to act on all messages in the folder, select the entire folder by pressing Ctrl+A, then apply the filters by pressing Ctrl+Y.

### Uso de cabeceras para ordenar los mensajes

The message list normally has columns to indicate whether a message has been read, whether it has attachments, how important it is, and the sender, date, and subject. You can change the column order, or add and remove columns by dragging and dropping them.

Right-click one of the column headers to get a list of options:

#### Sort Ascending:

Sorts the messages top to bottom. Similarly, Sort Descending reverses the order, and Unsort removes sorting from this column, reverting to the order of messages as they were added to the folder.

#### Removing a Column:

Retira la columna de la pantalla. Para retirar columnas, también puede arrastrar y soltar la cabecera fuera de la lista.

#### Adding a Column:

When you select this item, a dialog box appears, listing the possible columns. Drag the column you want into a space between existing column headers. A red arrow shows where the column will be placed.

#### Best Fit:

Automatically adjusts the widths of the columns for the most efficient use of space.

#### Customizing the Current View:

Choose this item to pick a more complex sort order for messages, or to choose which columns of information about your messages you want to display.

#### Using the Follow Up Feature

To make sure you don't forget about a message, you can use the Follow Up feature.

1. Select one or more messages.

2. Right-click one of the messages.

3. Click Mark for Follow Up.

   A dialog box opens to allow you to set the type of flag and the due date.

The flag itself is the action you want to remind yourself about. Several are provided for you, such as Call, Forward, and Reply, but you can enter your own note or action if you want. You can set a deadline for the flag as well.

After you have added a flag, you can mark it as complete or remove it entirely by right-clicking the message, then click either Flag Completed or Clear Flag.

When you read a flagged message, its flag status is displayed at the top, before the message headers. An overdue message might tell you “Overdue: Call by April 07, 2003, 5:00 PM.”

Flags can help you organize your work in a number of ways. For example, you might add a Flag Status column to your message list and sort that way. Alternately, you could create a search folder that displays all your flagged messages, then clear the flags when you're done, so the search folder contains only messages with upcoming deadlines.

If you prefer a simpler way to remind yourself about messages, you can mark them as Important by right-clicking the message, then click Mark Important.

### Organización básica de carpetas

Evolution, like most other mail systems, stores mail in folders. You start out with a few mail folders, such as Inbox, Outbox, and Drafts, but you can create as many as you like. Create new folders by clicking Folder > New, or by right-clicking in the folder list and selecting New Folder.

When you click OK, your new folder appears in the folder view. You can then put messages in it by dragging and dropping them, or by using the Move button in the toolbar. If you want to move several messages at once, select the ones you want to move while holding down the Ctrl key, or use Shift to select a range of messages. If you create a filter with the filter assistant, you can have mail filed automatically.

The Inbox folder on most IMAP servers cannot contain both subfolders and messages. When you create additional folders on your IMAP mail server, branch them from the root of the IMAP account's folder tree, not from the Inbox. If you create subfolders in your Inbox folder, you lose the ability to read messages that exist in your Inbox until you move the folders out of the way.

### Búsqueda de mensajes

Most email clients can search the message for you, but Evolution does it differently and efficiently giving you faster search result with Quick search and Customized Search.

#### Quick Search:

Quick Search displays all the messages that match the in-built criterias you selected from the drop-down list at the top left side, just above the message pane.

To perform quick search, perform the following procedure:

1. Click Show to expand the drop-down list.

2. Select the search criteria from the list

   - All Messages

   - Unread Messages

   - No Label

   - Important

   - Work

   - Personal

   - To do

   - Later

   - Read Messages

   - Recent Messages

   - Last 5 Days' Messages

   - Messages with Attachments

   - Important Messages

   - Messages Not Junk

3. Evolution displays the messages matching the criteria present in the shown message list

The following labels need not necessarily be the same as the default names listed here.You can change the name of these labels by selecting Edit > Preferences > Mail Preferences > Colors.

- Important

- Work

- Personal

- To do

- Later

#### Customized Search:

Evolution allows you to perform customized search.To search for a message use the following procedure:

1. Click search icon to specify the search type

   #### Subject or Sender Contain:

   Shows messages where the search text is in the subject line. It does not search in the message body.

   #### Recipients Contain:

   Finds messages with the search text in the To: and Cc: headers.

   #### Message Contains

   : Searches the message body and all headers for the specified text.

   #### Subject Contain:

   Finds messages that contain the search text in the subject

   #### Sender Contain:

   Finds messages whose From: header contains a match for your search text.

   #### Body Contains:

   Searches only in message text, not the subject lines.

2. Click the in dropdown list to select the scope

   - Current Folder

   - Current Account

   - All Accounts

   - Current Message

3. Type the search string in the search entry and press Enter.

   The folder list will be disabled while you perform search on All Accounts or Current Account.

Evolution shows your search results in the message list. You might want to create a search folder instead; see Using Search Folders for more detail.

When you have finished searching, go back to see all your messages by clicking the Clear button, or by entering a blank search.

You can even perform a quick search on a customized search results as it just filters and displays the messages in the message list.

### Stopping Junk Mail (Spam)

Evolution can check for junk mail for you. Evolution uses SpamAssassin* with trainable Bayesian filters to perform the spam check. When the software detects mail that appears to be junk mail, it will flag it and hide it from your view. Messages that are flagged as junk mail are displayed only in the Junk folder.

The junk mail filter can learn which kinds of mail are legitimate and which are not if you train it. When you first start using junk mail blocking, check the Junk folder to be sure that legitimate mail doesn't get flagged as junk mail. If good mail, is incorrectly flagged, remove it from the Junk folder by right-clicking it and selecting Mark as Not Junk. If Evolution misses junk mail, right-click the message, then click Mark as Junk. When you correct it, the filter can recognize similar messages in the future, and becomes more accurate as time goes on.

You need to mark approximately 300 mails manually as junk so that SpamAssassin learns spam-filtering.

To change your junk mail filtering preferences, click Edit > Preferences, then click Mail Preferences. In the mail preferences tool, click the Junk tab for the following options:

#### Checking Incoming Mail for Junk:

This option turns automatic junk mail filtering on or off.

#### Include Remote Tests:

This option uses tests that require a network connection, such as checking to see if a message is in a list of known junk messages, or if the sender or gateway are blacklisted by anti-spam organizations. Remote tests add to the amount of time it takes to check for junk mail, but increase accuracy. When you select this option, you do not need to do any additional setup to make this work.

For additional junk mail settings, see Receiving Mail Options and Junk Mail Preferences

SpamAssasin* is an application that scan through the mail box to find junk mails. Evolution uses SpamAssassin as the default spam-filtering application. Before you really start using spam-filtering, ensure that SpamAssassin is installed to enable Evolution's junk mail filtering feature. If already installed, SpamAssassin plugin will be checked by default in Plugin Manager under the Edit menu. If not, contact your distributor. You can also download the source from The Apache SpamAssassin Project. Once you set up SpamAssassin, the plugin is automatically enabled in the Plugin Manager. However, you need to enable it again if it in any case disabled. Refer to Stopping Junk Mail (Spam) to train SpamAssassin to identify junk mails.

You can also make use of other spam-filtering solutions through other packagers. For example, Ubuntu Hoary, Ubuntu provides bogofilter instead of SpamAssassin. ( Ubuntu, the Ubuntu logo, Canonical and the Canonical logo are all registered trademarks of Canonical Ltd)

### Creación de reglas para organizar automáticamente el correo

Filters work very much like the mail room in a large company. Their purpose is to bundle, sort, and distribute mail to the various folders. In addition, you can have multiple filters performing multiple actions that might effect the same message in several ways. For example, your filters could put copies of one message into multiple folders, or keep one copy and send one to another person.

#### Creating New Filter Rules

1. Click Edit > Message Filters.

2. Click Add.

3. Type a name for the filter in the Rule name field.

4. Define the criteria for the filter in the If section.

   For each of the filter criteria, you must first select which parts of the message you want to filter:

   ##### Sender:

   The sender's address.

   ##### Recipient:

   The recipients of the message.

   ##### Subject:

   The subject line of the message.

   ##### Specific Header:

   Any header including custom ones.

   If a message uses a header more than once, Evolution pays attention only to the first instance, even if the message defines the header differently the second time. For example, if a message declares the Resent-From: header as “engineering@example.com” and then restates it as “marketing@example.com,” Evolution filters as though the second declaration did not occur. To filter on messages that use headers multiple times, use a regular expression.

   ##### Message Body:

   Searches in the actual text of the message.

   ##### Expression:

   (For programmers only) Match a message according to an expression you write in the Scheme language, used to define filters in Evolution.

   ##### Date Sent:

   Filters messages according to the date on which they were sent. First, choose the conditions you want a message to meet, such as before a given time or after a given time. Then choose the time. The filter compares the message's time stamp to the system clock when the filter is run, or to a specific time and date you choose from a calendar. You can also have it look for a message within a range of time relative to the filter, such as two to four days ago.

   ##### Date Received:

   This works the same way as the Date Sent option, except that it compares the time you received the message with the dates you specify.

   ##### Label:

   Messages can have labels of Important, Work, Personal, To Do, or Later. You can set tables with other filters or by hand.

   ##### Score:

   Sets the message score to any whole number greater than 0. You can have one filter set or change a message score, and then set up another filter to move the messages you have scored. A message score is not based on anything in particular: it is simply a number you can assign to messages so other filters can process them.

   ##### Size:

   Sorts based on the size of the message in kilobytes.

   ##### Status:

   Filters according to the status of a message. The status can be Replied To, Draft, Important, Read, or Junk.

   ##### Flagged:

   Checks whether the message is flagged for follow-up.

   ##### Attachments:

   Creates a filter based on whether there is an attachment for the e-mail.

   ##### Mailing List:

   Filters based on the mailing list the message came from. This filter might miss messages from some list servers, because it checks for the X-BeenThere header, which is used to identify mailing lists or other redistributors of mail. Mail from list servers that do not set X-BeenThere properly are not be caught by these filters.

   ##### Regex Match:

   If you know your way around a regex, or regular expression, this option allows you to search for complex patterns of letters, so that you can find, for example, all words that start with a and end with m, and are between six and fifteen letters long, or all messages that declare a particular header twice. For information about how to use regular expressions, check the man page for the grep command.

   ##### Source Account:

   Filters messages according the server you got them from. This is most useful if you use multiple POP mail accounts.

   ##### Pipe to Program:

   Evolution can use an external command to process a message, then process it based on the return value. Commands used in this way must return an integer. This is most commonly used to add an external junk mail filter.

   ##### Junk Test:

   Filters based on the results of the junk mail test.

   ##### Select the Criteria for the Condition:

   If you want multiple criteria for this filter, click Add Criterion and repeat step 4.

   ##### Select the Actions for the Filter in the Then Section:

   Select any of the following options.

   - ##### Move to Folder:

     Moves the message into a folder you specify. Click Here to select the destination folder.

   - ##### Copy to Folder:

     Puts a copy of the message into a folder you specify. Click Here to select the destination folder.

   - ##### Borrar:

     Marks the message for deletion. The message can be undeleted until you expunge or empty the trash.

   - ##### Stop Processing:

     Select this if you want to have all other filters ignore this message.

   - ##### Assign Color:

     Marks the message with a color of your choice.

   - ##### Assign Score:

     Assigns the message a numeric score.

   - ##### Adjust Score:

     Changes the numeric score by the amount you set.

   - ##### Set Status:

     Sets the status of the message. The status can be Replied To, Draft, Important, Read, or Junk.

   - ##### Unset Status:

     If the message has a status value, unsets it. If a status value is not set, it does nothing.

   - ##### Beep:

     Makes the system beep.

   - ##### Play Sound:

     Select a sound file for Evolution to play.

   - ##### Pipe to Program:

     Sends the message to a program of your choice. No return value is expected. This feature can be used to create automatic Web postings from e-mail messages or to perform additional message post processing not supported by Evolution.

   - ##### Run Program:

     Evolution runs an application.

5. Click Add Action if you need multiple actions.

6. Click OK twice.

There is an easy shortcut for fast filter or search folder creation:

1. Right-click the message in the e-mail list.

2. Select one of the items under the Create Rule from the Message submenu.

   Creating a rule based on a message opens the filter creation tool with some of the information about the message already filled in for your convenience.

If you have several filters that match a single message, they are all applied to the message in order, unless one of the filters has the Stop Processing action. If you use that action in a filter, the messages that it affects are not touched by other filters.

When you first open the Filters dialog box, you are shown the list of filters sorted in the order in which they will be applied. You can move them up and down in the priority list by clicking the Up and Down buttons.

#### Edición de filtros

1. Click Edit > Message Filters.

2. Select the filter to edit, then click Edit.

3. Make the desired corrections, then click OK twice.

#### Eliminación de filtros

1. Click Edit > Message Filters.

2. Select the filter to remove, then click Remove.

3. Pulse «Aceptar».

### Using Search Folders

If filters aren't flexible enough, or you find yourself performing the same search again and again, consider a search folder. Search folders are an advanced way of viewing your e-mail messages within Evolution. If you get a lot of mail or often forget where you put messages, search folders can help you keep things organized.

A search folder is really a hybrid of all the other organizational tools: it looks like a folder, it acts like a search, and you set it up like a filter. In other words, a conventional folder actually contains messages, but a search folder is a view of messages that might be in several different folders. The messages it contains are determined on the fly using a set of criteria you choose in advance.

As messages that meet the search folder criteria arrive or are deleted, Evolution automatically adjusts the search folder contents. When you delete a message, it is erased from the folder in which it actually exists, as well as any search folders that display it.

The Unmatched Search Folder is the opposite of other search folders: it displays all messages that do not appear in other search folders.

If you use remote e-mail storage like IMAP or Microsoft Exchange, and have created search folders to search through them, the Unmatched Search Folder also searches the remote folders. If you do not create any search folders that search remote mail stores, the Unmatched Search Folder does not search in them either.

As an example of using folders, searches, and search folders, consider the following: To organize his mailbox, Jim sets up a search folder for e-mail from his friend and co-worker Anna. He has another search folder for messages that have novell.com in the address and Evolution in the subject line, so he can keep a record of what people from work send him about Evolution. If Anna sends him a message about anything other than Evolution, it only shows up in the “Anna” search folder. When Anna sends him mail about the user interface for Evolution, he can see the message both in the “Anna” search folder and in the “Internal Evolution Discussion” search folder.

#### Creating A Search Folder

1. Click Message > Create Rule, then select a search folder based on Subject, Sender, Recipient, or Mailing List.

   o

   Click Search > Create Search Folder From Search.

2. Click Add.

3. Type the name of the search folder in the Rule Name field.

4. Select your search criteria. For each criterion, you must first select which of the following parts of the message you want the search to examine. The criteria are similar to those for filters.

   ##### Sender:

   Sender's address.

   ##### Recipients:

   The recipients of the message.

   ##### Subject:

   The subject line of the message.

   ##### Message Body:

   Searches in the actual text of the message.

   ##### Expression:

   (For programmers only) Match a message according to an expression you write in the Scheme language used to define filters in Evolution.

   ##### Date Sent:

   Filters messages according to the date on which they were sent. First, choose the conditions you want a message to meet, such as before a given time or after a given time. Then choose the time. The filter compares the message's time stamp to the system clock when the filter is run, or to a specific time and date you choose from a calendar. You can also have it look for a message within a range of time relative to the filter, such as two to four days ago.

   ##### Date Received:

   This works the same way as the Date Sent option, except that it compares the time you received the message with the dates you specify.

   ##### Label:

   Messages can have labels of Important, Work, Personal, To Do, or Later. You can set labels with other filters or manually.

   ##### Score:

   Sets the message score to any whole number greater than 0. You can have one filter set or change a message score, and then set up another filter to move the messages you have scored. A message score is not based on anything in particular: it is simply a number you can assign to messages so other filters can process them.

   ##### Size:

   Sorts based on the size of the message in kilobytes.

   ##### Status:

   Filters according to the status of a message. The status can be Replied To, Draft, Important, Read, or Junk.

   ##### Flagged:

   Checks whether the message is flagged for follow-up.

   ##### Attachments:

   Creates a filter based on whether there is an attachment for the e-mail.

   ##### Mailing List:

   Filters based on the mailing list the message came from. This filter might miss messages from some list servers, because it checks for the X-BeenThere header, which is used to identify mailing lists or other redistributors of mail. Mail from list servers that do not set X-BeenThere properly are not be caught by these filters.

5. Select the folders where this search folder will search. Your options are:

   ##### Specific Folders Only:

   Uses individual folders for the search folder source.

   ##### With All Local Folders:

   Uses all local folders for the search folder source in addition to individual folders that are selected.

   ##### With All Active Remote Folders:

   Remote folders are considered active if you are connected to the server; you must be connected to your mail server for the search folder to include any messages from that source in addition to individual folders that are selected.

   ##### With All Local and Active Remote Folders:

   Uses all local and active remote folders for the search folder source in addition to individual folders that are selected.

6. Pulse «Aceptar».

## Contactos de Evolution: la libreta de direcciones

This section shows you how to use the Evolution™ contacts tool to organize any amount of contact information, share addresses over a network, and save time with everyday tasks.

- Contacts and Cards

- Búsqueda de contactos

- Organizing your Contacts

- LDAP: Shared Contact Groups on a Network

- Send Me a Card: Adding New Cards Quickly

To learn about configuring the contacts tool, see Contact Management.

### Contacts and Cards

Contacts are the individuals you have chosen to add to your address book so you can keep track of information about them and send e-mail to them. In Evolution, an individual contact is called a card.

#### El editor de contactos

If you want to add or change cards, you use the contact editor. To change a card that already exists, double-click it to open the contact editor window. If you want to create a new card, click the New button in the toolbar to open the same window, with blank entry boxes for you to fill in.

The contact editor window has three tabs:

##### Contact:

Contains basic contact information.

##### Personal:

Contains a more specific description of the person, including URLs for calendar and free/busy information.

##### Mailing Address:

Contains the individual's mailing address.

You can also use Message Menu to find Forward Contact, which opens a new message with the card already attached, and Send Message to Contact, which opens a new message to the contact's e-mail address.

From the Contact Editor toolbar, you can save and close, print, close, or delete the contact.

You can add cards from within an e-mail message or calendar appointment. In an open e-mail, right-click any e-mail address or message, and click Create Card for this Address or Create Card for this Sender from the menu.

Most of the items in the contact editor simply display the information you enter, but some of them have additional features:

##### Full Name:

Specify the name of your contact here. You can type a name into the Full Name field, but you can also click the Full Name button to bring up a small dialog box with text boxes for first and last names, titles like “Mr.” or “Her Excellency,” and suffixes like “Jr.” The Full Name field also interacts with the File Under box to help you organize your contacts and to handle multi-word surnames.To see how it works, type a name in the Full Name field. As an example, we'll use Miguel de Icaza. You'll notice that the File Under field also fills in, but in reverse: Icaza, Miguel de. If you had entered John Q. Doe, the contacts editor would have correctly guessed that the entry should be filed under “Doe, John Q.” However, Miguel's surname, “de Icaza”, has two words, and to sort it correctly you must enter de Icaza, Miguel in the File As entry.

##### Where:

Select one of your address books as the location for this contact. You might not be able to write to all available address books, especially those on a network.

##### Categories:

Click the Categories button to select categories for this card. If you assign contact categories, you can then search for contacts using those categories. For more information on contact categories, see Organizing your Contacts.

##### Free/Busy and Calendar URLs:

Click the Personal Information tab to enter Web addresses for the contact. If the contact publishes Free/Busy or calendar data online, using a server other than Exchange or GroupWise, you can specify the addresses for those servers here. After you do so, you can check their schedules when creating appointments in the calendar.

### Búsqueda de contactos

#### Customized Search:

Evolution enables you to find the contact address quickly by using Customized Search. To find the contact address you are looking for, use the following procedure:

1. Click to expand the drop down list.

2. specify the search criteria from any of the following:

   - Name begins With

   - Email begins With

   - Any field contains

3. Press Enter to begin the search

For a more complex search, select Search Advanced and select criteria that describe your desired contact:

1. Name the rule in the Rule Name field.

2. Set up your criteria in the If field.

3. Click Add Criterion to add additional criteria.

4. Click Search.

To show all your contacts, Click Clear in the search bar or search with an empty query.

#### Quick Search:

Displays all the contacts that match the in-built criteria you have selected from the drop-down list at the top left side, just above the Display pane.

To perform quick search, use the following procedure:

1. Click show to expand the drop-down list.

2. Select the search criteria from any of the following:

   - Anniversary

   - Birthday

   - Business

   - Competition

   - Favourites

   - Gifts

   - Goals/Objectives

   - Holiday

   - Holiday Cards

   - Hot Contacts

   - Ideas

   - International

   - Key Customer

   - Miscellaneous

   - Personal

   - Phone Calls

   - Status

   - Strategies

   - Suppliers

   - Time &Expenses

   - VIP

   - Waiting

   - Weather:Cloudy

   - Weather:Fog

   - Weather:Partly Cloudy

   - Weather:Rain

   - Weather:Snow

   - Weather:Sunny

   - Weather:Thunderstorms

3. Evolution displays the desired contacts.

### Organizing your Contacts

Just as you can search mail, you can search contacts. You can also create several individual address books, or contact groups. Within a given contact group, you can have several categories of contacts.

- Contacts Groups

- Creación de una lista de contactos

- Agrupación por categorías

- Selecting Your Default Contact List

- Configuración de Evolution para utilizar LDAP

#### Contacts Groups

The simplest way to organize contacts is to create additional address books. You can create a new one by clicking File > New > Address Book. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access.

To move a card from one group to another, just drag it from the main display of contacts. You cannot change the contents of most network contact groups.

Contacts groups are not the same as contact lists. A contacts group is like a folder or address book full of contacts. A contact list is a single contact that contains other contacts, and is most often used to e-mail several people at once.

#### Importing Contacts

You can import contacts from other contact management tools with the Import tool.

1. Click File > Import.

   o

   Mail yourself a contact as vCard attachment.

   Currently VCF and LDIF are supported. CSV and TAB format files are supported from Microsoft Outlook, Thunderbird, Mozilla, and Evolution.

#### Creación de una lista de contactos

A contact list is a set of contacts with a single nickname that you create. When you send e-mail to the nickname, it is sent to every member of the list. This differs from a network mailing list in that it exists only on your computer as a convenience to you, rather than as an actual e-mail address managed by a mailing list application on a server.

For example, you could create one card for each family member, then add those cards to a contact list called “Family.” Then, instead of entering each person's e-mail address individually, you can send e-mail to “Family” and the message would go to all of them.

Para crear una lista de contactos:

1. Open the list creation dialog box by clicking the New List button.

   o

   Click File > New > Contact List.

2. Specify a name for the list.

3. Specify the names or e-mail addresses of contacts.

   o

   Drag contacts from the main window into the list.

4. Choose whether you want to hide the e-mail addresses when you send a message to the list.

   Unless it is a very small list, it is recommended that you leave the addresses hidden. This is the same thing as using the “Bcc:” feature discussed in Specifying Additional Recipients for E-Mail.

5. When you are finished, click OK.

The list appears as a contact card, which you can use as you would any other card, including e-mailing the list to another person and sending e-mail to the list.

To mail the list, open a new e-mail and type the name you chose for the list. Evolution addresses the message to the entire list when you send the message. You can also right-click the list's address card in the contacts tool and select Send Message to List.

Evolution cannot store contact lists on Microsoft Exchange servers.

#### Agrupación por categorías

Anther way to group cards is to mark them as belonging to different categories. You can mark a card as being in several categories or no category at all. For example, you put a friend's card in the “Business” category because he works with you, the “Friends” category because he's a friend, and the “Frequent” category because you call him often.

To mark a card as belonging to a category, click the Categories button at the lower right. In the dialog box that appears, you can select as many or as few categories as you like.

If the master list of categories doesn't suit you, you can add your own categories. Just specify the new category's name in the dialog box, then click Categories and select Edit Master Category List in the window that appears.

#### Selecting Your Default Contact List

You can select one of your contact lists as your default contact list. To select your default contact list, right-click the contact list to be your default contact list, then click default. All new contacts are then added to your default contact list or to your selected contact list.

### LDAP: Shared Contact Groups on a Network

The LDAP protocol was created to let users share contact information over a network by sharing access to a central directory. LDAP allows a company to maintain a shared set of contact information. Many companies keep a common LDAP address book for all their employees or for client contacts.

To learn how to add a remote LDAP directory to your available contact folders, see Contact Management. Remote groups of contacts appear under the On LDAP Servers item in the switcher. They work like a local folder of contact cards, with the following exceptions:

- Network folders are only available when you are connected to the network. If you use a laptop or have a modem connection, you might want to copy or cache some of the network directory. You do this by dragging and dropping your desired contacts into the local contacts list.

  You can also mark the network folder for offline usage. To mark the folder, right-click the folder, then click Properties. Select Copy Folder Content Locally for Offline Operation.

- To prevent excess network traffic, Evolution does not normally load data from the LDAP server upon opening.

- Depending on your server settings, you might not be able to edit all the fields in a contact stored on an LDAP server. Some servers prohibit some or all changes, and others use a smaller set of fields than Evolution allows. Check with your system administrator if you need different settings.

#### Configuración de Evolution para utilizar LDAP

For information about setting up Evolution to use LDAP, refer to Contact Management.

### Send Me a Card: Adding New Cards Quickly

When you get information about a person in the mail or in a calendar entry, you can add it to an address card. To do so, right-click any e-mail address or e-mail message, and click Add Sender to Contacts on the menu that appears. If the sender already exists, the Editor tab opens and you can edit the detail. Evolution can also add cards from a hand-held device during HotSync* operation. For more information, see Synchronizing Your Handheld Device.

## Calendario de Evolution

This section shows you how to use the Evolution™ Calendar to manage your schedule alone or in conjunction with peers. To learn about importing calendar data, see Importing Single Files, which covers the Import tool.

- Opciones de la vista de calendario

- Planificación con el calendario de Evolution

- Searching for Calendar Items

- Printing Displayed Items

- Deleting Old Appointments and Meetings

- Delegating Meetings

- Multiple Calendars, Web Calendars, and CalDAV

- The Task List

- Memos

- Configuring Time Zones

### Opciones de la vista de calendario

In Evolution, you can keep multiple calendars and overlay them one over the next. For example, you might have a schedule of events for work, one for home, and one for your favorite sports team. The switcher lists those calendars, and you can select or deselect the boxes next to them to show and hide the appointments in your calendar view. By hiding and showing different sets of appointments, you can be sure to avoid conflicts, while keeping a minimum of clutter in your view.

Appointments for each calendar appear as a different color.

The toolbar offers you five different buttons that can show you different views of your calendar:

Calendar View | Shortcut Keys
--- | ---
Day | control+y
Semana laboral | control+j
Semana | control+k
Mes | control+m
List | control+l

You can also select an arbitrary range of days in the small calendar at the bottom left. To do this, click and drag on the days that you want to view in your calendar.

The Prev and Next buttons move you forward and back in your calendar pages. If you are using a week or month view, you can move by week or month. To return to today's listing, click the Today button in the toolbar.

To visit calendar entries for a specific date, click Go To and select the date in the dialog box that appears.

### Planificación con el calendario de Evolution

There are two types of events you can schedule with Evolution: appointments and meetings. An appointment is an event you schedule for yourself only, and a meeting is an event that you schedule multiple people for. You can also use the busy/free search for meetings to determine the availability of invitees.

- Citas

- Sending a Meeting Invitation

- Accepting and Replying to a Meeting Request

- Reading Responses to Meeting Requests

- Using the Free/Busy View

- Publishing Calendar and Free/Busy Information Without a Groupware Server

- Accessing Free/Busy Data Without a Groupware Server

#### Citas

In Evolution, an appointment is an event you schedule for yourself.

- Creating Appointments

- Reminders

- Classifications

- Recurrence

##### Creating Appointments

1. Click File > New > Appointment.

   o

   Click Calendars, then click New.

   o

   Double-click in a blank space in the calendar.

2. Select a calendar in the Calendar drop-down list. Type a brief summary of the appointment in the Summary field.

3. Type a location for the appointment in the Location field.

4. To select this appointment as an all day event, click Options > All Day Event.

   o

   Click the All Day Event button on the toolbar.

5. If the event is an all day event, specify a starting and ending date.

6. If the event is not an all day event, specify a starting and ending time.

7. Select For to specify the duration.

   o

   Select Until to specify the ending time of the event.

8. Type the time zone information in the Time Zone field.

   o

   Click the globe to customize the time zone.

   To hide or show the Time Zone field, click View > Time Zone.

9. To show the time as busy, click Options > Show Time as Busy.

10. (Optional) Type a category in the Categories field. To show or hide the Categories field, click View > Categories.

    For more information on categories, see Classifications.

11. Type a description in the Description field.

12. To select an alarm for this appointment, click Alarm on the toolbar.

    If you select an alarm, specify when and how you want the alarm to notify. For more information on reminders, see Reminders.

13. (Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar.

    o

    Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment.

14. (Optional) Select a classification (Public, Private, or Confidential) by clicking > Options > Classifications.

15. (Optional) Click the Recurrence button on the toolbar.

    o

    Click Options > Recurrence, and specify whether you want the appointment to recur and how often.

An All Day event appears at the top of a day's appointment list, in the grey header under the date, rather than inside. That makes it easy to have appointments that overlap and fit inside each other. For example, a conference might be an All Day appointment, and the meetings at the conference could be timed appointments. Appointments with specific starting and ending times can also overlap. When they do they display as multiple columns in the day view of the calendar.

If you create calendar appointments that overlap, Evolution displays them side by side in your calendar.

##### Reminders

You can have several Reminders for individual appointments, any time prior to the appointment you schedule. You can have one reminder of each of the following types:

- ###### Mostrar un mensaje:

  A notification pops up on your screen to remind you of your appointment.

- ###### Reproducir un sonido:

  Your computer delivers a sound alarm.

- ###### Ejecutar un programa:

  You can run a program as a reminder. You can enter its name in the text field, or find it with the Browse button.

Apart from the above notifications, the Evolution alarm icon blinks in the notification area. To pause the alarm or view the event, click the notification icon.

To create a reminder:

1. When creating an appointment, click Alarms on the toolbar, or click Options > Alarms.

2. Select the alarm for the event.

3. Select Customize to add or remove customized alarms for the event.

If you have stored reminders in a local calendar, they work from the moment you log in. However, for reminders stored on an Exchange server, you must run Evolution at least once after logging in. No matter where the reminders are stored, you can quit Evolution and still be reminded of an upcoming appointment.

##### Classifications

If you are using a calendar on a Novell GroupWise® or Microsoft Exchange server, select a classification for the appointment to determine who can view it. Public is the default category, and a public appointment can be viewed by anyone on the calendar-sharing network. Private denotes one level of security, and Confidential an even higher level. The different levels vary depending on your server settings; check with your system administrator or adjust your delegation settings.

If you are using a Novell GroupWise or Microsoft Exchange server, other people on the server can check your schedule to see if you are available at any given time. If you have an appointment that is flexible or that you want to designate as Free rather than Busy time, select the Free box in the Show Time As section. Normally, appointments display as Busy.

You can categorize appointments in the same way you can categorize contacts.

1. Type a category in the Categories field.

2. Select the check box next to each category that matches the appointment you are creating.

3. To show or hide Categories field, click View > Categories.

You can add a new category to your category list by clicking Edit Master Category List, then click Click Here To Add A Category.

After you have selected your categories, click OK to assign these categories to the appointment. The categories you selected are now listed in the text box to the right of the Categories button.

Appointments with categories appear with icons in the calendar display, and you can also search for appointments by category. To display only the appointments in a particular category, select Category Is in the search bar at the top of the calendar, and select a category.

##### Recurrence

The Recurrence tool button lets you describe repetition in appointments ranging from once every day up to once every 100 years. You can then choose a time and date when the appointment stops recurring, and, under Exceptions, pick individual days when the appointment does not recur. Make your selections from left to right, and you form a sentence: “Every two weeks on Monday and Friday until January 3, 2008” or “Every month on the first Friday for 12 occurrences.”

After you have finished settings, click the disk icon in the toolbar to save and close the appointment editor window. If you want, you can alter an appointment summary in the calendar view by clicking it and typing. You can change other settings by right-clicking the appointment then choosing Open, or double-clicking the appointment.

#### Sending a Meeting Invitation

In Evolution, a meeting is an event you schedule for multiple people. Evolution can be used to schedule group meetings and help you manage responses to meeting requests.

When you create a meeting or group appointment, you can specify the attendees in several categories, such as “chair” or “required.” When you save the meeting listing, each attendee is sent an e-mail with the meeting information, which also gives them the option to respond.

If you don't need to collect attendance information when you're scheduling an event, and would rather just announce the event, right-click the meeting and select Forward as iCalendar. This opens a new e-mail message with the event notification attached as an announcement. Recipients can add the event to their calendars with one click, but it won't automatically send you e-mail about whether they plan to attend.

To schedule a meeting:

1. Click File > New > Meeting.

2. If you have multiple e-mail accounts, select the one to use by selecting an item in the Organizer field.

3. Select a calendar in the Calendar drop-down list.

4. Click Add to add the e-mail addresses of people you want to invite.

5. To remove an attendee from the list, select an attendee and press Delete.

6. To edit a field, select the field and click Edit.

7. Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.

8. Type a brief summary of the meeting in the Summary field.

9. Type a location for the meeting in the Location field.

10. To select this meeting as an all day event, click the All Day Event button on the toolbar.

11. If the event is an all day event, specify a starting date and an ending date.

12. If the event is not an all day event, specify a starting time and an ending time.

13. Select For to specify the duration or select Until to specify the ending time of the event.

14. Type the time zone information in the Time Zone field.

    o

    Click the globe to customize the time zone.

    To hide or show the Time Zone field, click View > Time Zone.

15. (Optional) To set an alarm for this meeting, click Alarms on the toolbar, then specify when and how you want to the alarm to notify you.

    For more information on reminders, see Reminders.

16. (Optional) To add an attachment to the appointment, drag and drop the attachment into the attachment bar.

    o

    Click the Attach button on the toolbar, or click Insert > Attachment and then browse to the attachment.

17. (Optional) Select a classification (Public, Private, or Confidential) by clicking > Options > Classifications.

18. (Optional) Click the Recurrence button on the toolbar.

    o

    Click Options > Recurrence, and specify whether you want the appointment to recur and how often.

19. To query free/busy information for the attendees, click the Free/Busy button on the toolbar.

    o

    Click Options > Free/Busy.

20. Click Save to save the meeting.

An e-mail is sent out to all the recipients, inviting them to your event.

A meeting can have only one organizer, and only the organizer can add participants. You can designate yourself the organizer of the meeting, but if you are not the original organizer, you can create confusion in the scheduling process. If you want to invite additional people to a meeting without changing the organizer, it is best to forward the first organizer's message to the additional participants.

#### Accepting and Replying to a Meeting Request

Meeting requests are sent as iCal attachments. To view or respond to one, click the attachment icon and view it inline in the mail window. All the details are shown about the event, including time and dates. Then you can choose how to reply to the invitation. Your choices are:

- Aceptar

- Aceptado provisionalmente

- Rehusar

Click OK to send an e-mail to the organizer with your answer. The event is also added to your calendar if you accept.

After you add the meeting to your calendar, you can make changes to the information, but if the original organizer sends out another update, your changes might be overwritten.

#### Reading Responses to Meeting Requests

When you get a reply to a meeting invitation you sent, you can view it inline by clicking the attachment and selecting View Inline. At the bottom, you can click OK to update your attendee list.

#### Using the Free/Busy View

In addition to the standard meeting scheduling tools, you can use the Free/Busy view to check whether people are available in advance. The Free/Busy feature is normally a function of dedicated groupware servers such as Microsoft Exchange and Novell Groupwise. However, you can also publish Free/Busy information online, and access Free/Busy information published elsewhere. If not everyone you collaborate with publishes Free/Busy data, you can still use iCal event invitations to coordinate schedules with other people.

Para acceder a la vista de disponibilidad:

1. Click File > New > Meeting.

2. Click Add to add the e-mail addresses of people you want to invite.

3. Click the Free/Busy button on the toolbar, or click Options > Free/Busy.

4. Adjust the meeting time, either by dragging the meeting borders or by using the Autopick buttons to choose a time automatically, then click Save and Close. Attendees on an Exchange server have the appointment updated automatically; others receive e-mail notification of any change in plans.

##### Attendee List:

The Attendee List shows the people who have been invited to the appointment.

##### Schedule Grid:

The Schedule Grid shows the published Free/Busy information for the people you have invited. This is where you compare schedules to find free time to schedule the appointment. Individuals have visible scheduling information only if they use the same Novell GroupWise or Microsoft Exchange server you do (that is, if they are in the same organization as you), or if they publish free/busy information at a URL you can reach and you have entered that URL into their contact cards using the contact editor.

##### Publishing Calendar and Free/Busy Information Without a Groupware Server

You can publish Calendar and Free/Busy information to a WebDAV, FTP server, or remote machine through secure shell or other Web server with HTTP PUT support. Check with your system administrator if you are not sure you have this functionality.

To set up Calendar or Free/Busy publishing:

1. Click Edit > Preferences, then click Calendar and Tasks.

2. Click the Calendar Publishing tab, click Add, then select the information you want to publish.

3. Select the frequency with which you want to upload data.

4. Select the calendars you want to display data for.

5. Specify the publishing location for the upload server.

6. Type your username and password.

7. Pulse «Aceptar».

To immediately publish calendar information, go to the Calendar tool and click Actions > Publish Calendar Information.

Evolution allows you to specify a template to use when posting to the Free/Busy server.

##### Accessing Free/Busy Data Without a Groupware Server

If individuals give you a URL for Free/Busy data or for their Web calendar, you can enter it as part of the contact information in the Contacts tool. Then, when you schedule a meeting with them, Evolution looks up the schedule and displays it in the Free/Busy data.

### Searching for Calendar Items

#### Customized Search:

Evolution enables you to find the Calender items by using Customized Search. To start searching for various calendar items, use the following procedure:

1. Click the search icon to expand the drop down list

2. Select the search type

   - Summary contains

   - Description contains

   - Category contains

   - Location contains

   - Any field contains

3. Evolution displays the desired Calendar items.

#### Quick Search:

Displays all the Calendar items that match the in-built criterias that you have selected from the drop-down list at the top left side, just above the display pane

To perform quick search, perform the following procedure:

1. Click show to expand the drop down list

2. Select the search criteria

   - Unmatched

   - Anniversary

   - Birthday

   - Business

   - Competition

   - Favourites

   - Gifts

   - Goals/Objectives

   - Holidays

   - Holiday Cards

   - Ideas

   - International

   - Key Customers

   - Miscellaneous

   - Personal

   - Phone Calls

   - Status

   - Strategies

   - Suppliers

   - Time & Expenses

   - VIP

   - Waiting

3. Press Enter to display the desired Calendar items.

### Printing Displayed Items

To print the displayed calendar items, click File > Print.

### Deleting Old Appointments and Meetings

Keeping a list of everything you did in the past eventually slows down your calendar. To delete old events, click Actions > Purge, then enter the number of days of past events you want to keep. Click OK to purge the items.

### Delegating Meetings

Only attendees of a meeting can delegate a meeting.

1. In the Calendar, right-click the meeting you want to delegate.

2. Click Delegate.

3. Select the contacts you want to delegate the meeting to.

4. Pulse «Aceptar».

Each contact receives a copy of the meeting.

### Multiple Calendars, Web Calendars, and CalDAV

To create a new calendar, click File > New > Calendar. If the calendar is one you plan to store locally, you need only provide a name and color. If it is a remote calendar, specify the name, color, URL, and a refresh frequency. The refresh frequency determines how often Evolution checks to see if the calendar has changed. If you are working with someone who publishes an online calendar, you might want to check for updates every thirty minutes. On the other hand, if you have displayed a sports team schedule in your calendar, you might not need to refresh it more than once a week.

The icalshare.com Web site has an extensive list of shared online calendars, including national and religious holidays, phases of the moon, sports, and local and regional events.

Evolution lets you view and manage calendars on remote CalDAV servers such as Hula®. For more information about Hula, see the Hula Project Web site. The procedure to create a CalDAV calendar source is similar to that of a remote Web calendar source. You can view and create calendar events on CalDav accounts just like other calendars on Evolution.

### The Task List

The Task List, located in the lower-right corner of the calendar, lets you keep a list of tasks separate from your calendar appointments. You can use the list in a larger window by clicking the Tasks button in the switcher or in the folder tree.

Task Lists are more easily organized in the dedicated Tasks tool. Each task list is assigned a color, and you can use the Tasks tool switcher to hide and show task lists just like calendars. In the calendar display task pad, tasks from all visible task lists appear, color coded by list.

- Creating a New Task List

- Creating a New Task

- Assigned Tasks

#### Creating a New Task List

1. Click File > New > Task List.

2. Specify the name and color for the task list.

3. (Optional) If the task is an online list, specify the URL of the task list.

4. Pulse «Aceptar».

After you have added a task to your to-do list, its summary appears in the Summary section of the task list. To view or edit a detailed description of an item, double-click it, or right-click it and select Open. You can delete items by selecting them, then clicking Delete.The list of tasks is sorted in a similar way to the list of e-mail messages in Evolution Mail. Click once on a message header to change the direction and type of sorting, or right-click to add or remove columns from the display.

#### Creating a New Task

1. Click New > Task.

2. Select a group for the task.

3. Type a brief summary for the task in the Summary field.

4. (Optional) Specify a starting date and ending date for the task

5. (Optional) Specify a starting time and ending time for the task

6. Type the time zone information in the Time Zone field.

   o

   Click the globe to customize the time zone.

   To hide or show the Time Zone field, click View > Time Zone.

7. (Optional) Type a category in the Categories field.

   To show or hide the Categories field, click View > Categories.

8. Type a description for the task.

9. (Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential) for the task.

10. (Optional) To specify a status for the task, click Options > Status Details.

11. (Optional) To add an attachment to the task, drag and drop the attachment into the attachment bar.

    o

    Click the Attach button on the toolbar, then browse to the attachment.

#### Assigned Tasks

Evolution can be used to assign a task to multiple people.

When you assign a task, you can specify the attendees in several categories, such as “chair” or “required.” When you save the task, each attendee is sent an e-mail with the task information, which also gives them the option to respond.

To assign a new task:

1. Click File > New > Assigned Task.

2. If you have multiple e-mail accounts, select the one to use by selecting an item in the Organizer field.

3. Select a group for the task.

4. Click Add, or press Insert key, or right click and then press Add to add the e-mail addresses of people you want to assign the task.To remove an attendee from the list, select an attendee, then press Delete.To edit a field, select the field, then click Edit.Click View on the menu bar to show or hide the Type, Role, Status, and RSVP fields.

5. Type a brief summary of the task in the Summary field.

6. (Optional) Specify a starting date and time, and a due date and time for the task.

7. Type the time zone information in the Time Zone field.

   o

   Click the globe to customize the time zone.

   To hide or show the Time Zone field, click View > Time Zone.

8. (Optional) Type a category in the Categories field.

   To show or hide Categories field, click View > Categories.

9. Type a description for the task.

10. (Optional) To add an attachment to the assigned task, drag and drop the attachment into the attachment bar.

    o

    Click the Attach button on the toolbar, then browse to the attachment.

11. (Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential) for the task.

12. (Optional) To specify a status for the task, click Options > Status Details.

### Memos

In Evolution, the Memos component lets you create, edit, and store journal entries without dates, using the filesystem as a backend.

To create a new memo entry:

1. Click File > New > Memo.

2. Select a group in which you would create a memo entry.

3. (Optional) Type a category in the Categories field.

   To show or hide Categories field, click View > Categories.

4. Type text for the memo in the Memo Content field.

5. (Optional) To add an attachment to the memo, drag and drop the attachment into the attachment bar.

   o

   Click the Attach button on the toolbar, then browse to the attachment.

6. (Optional) Click Options > Classifications, then select a classification (as Public, Private or Confidential) for the memo.

#### The Memo list

As with calendars and tasks, you can create multiple memo lists. Each memo list is assigned a color, and you can use the Memos switcher to hide and show memos.

To create a new memo list:

1. Click File > New > Memo List.

2. Type the group, name and color for the memo list.

3. Pulse «Aceptar».

### Configuring Time Zones

Evolution supports the use of time zones. If you share calendar files with friends or co-workers, you might need to configure your time zone.

1. Click Edit > Preferences, then click Calendar and Tasks.

2. Click the icon next to the Time Zone field, then select your location.

   Each red dot represents a major city.

3. Select a city, then click OK.

You can also configure time zone information specific to each appointment. To do that, simply create a new appointment and click the globe to customize the time zone that the time exists in. For example, if you live in New York but have a telephone meeting set for noon with someone in California, you need to make sure that your schedules are coordinated. Setting time zones on a per-appointment basis helps avoid that potential confusion.

### Marcus Bains Line

The Marcus Bains Line is a marker to show the current date and time. This feature is now available in the Evolution calendar.

## Conexión a servidores Exchange

Evolution™ Exchange for Microsoft Exchange allows Evolution clients to access accounts on Microsoft Exchange 2000 and 2003 servers. Like Evolution, it is free software and is licensed under the GPL.

- Evolution Exchange Features

- Adding Your Exchange Account to Evolution

- Acceder al servidor Exchange

- Settings Exclusive to Evolution Exchange

- Planificando citas según disponibilidad

Evolution Exchange works only with Exchange 2000 and later, and requires that Outlook Web Access be enabled. Each user needs a valid Microsoft Exchange server account, including a license.

### Evolution Exchange Features

Evolution Exchange supports the following basic Microsoft Exchange features:

- General

  - #### Remote Exchange Information Store:

    Allows you to access mail, address book (including the Global Address List folder), calendars, and task folders on an Exchange server from Evolution.

  - #### Palm Synchronization:

    Compatibilidad con los contactos y calendarios de Exchange.

  - #### Password Management:

    To change your password, go to Edit > Preferences and select the Exchange account. Click the Exchange Settings tab, then click Change Password. If your password has expired, Evolution asks you to change your password at startup.

- Correo

  - #### Ver correo en carpetas Exchange:

    Mail stored on the Exchange server is visible in the Mail component in Evolution.

  - #### Sending E-mail via Exchange Protocols:

    If you use the Microsoft Exchange mail transport protocol to send e-mail, make sure that the address you have entered as your e-mail address is exactly the one that the Exchange server has on file. This might be “yourname@exchange-server.example.com” rather than “yourname@example.com”.

- Calendario

  - #### Solicitud y convocatoria de reuniones

    Permite a los usuarios del cliente Evolution programar sus reuniones y examinar en Exchange la disponibilidad de asistencia de otros usuarios (que usen Evolution o Outlook).

  - #### Adding iCalendar Meeting Requests to the Calendar:

    If you receive an iCalendar meeting request and add it to your calendar, it is saved to your Exchange calendar.

- Contactos

  - #### Address Completion:

    Supported for your Exchange Contacts folder.

  - #### Adding vCards to the Address Book:

    If you receive a vCard attachment and click Save in Address Book, it is saved to your Exchange address book. New Address Book entries can be created on Exchange from received e-mail messages with a single click

- Función «Trabajar desconectado» (modo desconectado).

  To mark a folder for offline usage, right-click the folder, then click Properties. Click Copy Folder Content Locally for Offline Operation. For more information, see “Working Offline” on page 38.

- The Recall Message function is not available.

### Adding Your Exchange Account to Evolution

After you have installed Evolution Exchange, you need to set up access for your Exchange account on both the Exchange server and within Evolution.

- Configuración del servidor Exchange

- Standard Configuration Tool for Evolution Exchange

- Simple Configuration Tool for Evolution Exchange

- Creación de una nueva cuenta Exchange

- Modificación de una cuenta existente para utilizarla con Exchange

#### Configuración del servidor Exchange

Compruebe con el administrador del sistema los puntos siguientes:

- Posee una cuenta válida en el servidor Exchange.

- Su acceso a la cuenta está autorizado mediante WebDAV. Este es el valor predeterminado del servidor Exchange, y no debería sernecesario modificarlo, a menos que su administrador de sistema lo haya deshabilitado.

The Novell® Web site Knowledgebase has additional information about checking to make sure that your Exchange server accepts connections from Evolution.

#### Standard Configuration Tool for Evolution Exchange

When you know that your server is ready for you to connect, you are ready to add your Exchange account to Evolution Exchange.

##### Simple Configuration Tool for Evolution Exchange

Evolution Exchange 2.10 comes with a simple account creation tool for Exchange accounts.

If you have no accounts configured, the simple account configuration assistant starts when you start Evolution. It asks only for the Outlook Web Access URL, and your username and password. Evolution Exchange determines the remaining information for you.

If the simple account configuration tool does not run automatically, you need to create an account manually. For more information on how to do this, see Creating a New Exchange Account.

##### Creación de una nueva cuenta Exchange

1. Click Edit > Preferences.

2. Click Add.

3. Create the account following the procedure in Starting Evolution for the First Time. Remember to select Microsoft Exchange as server type in the Receiving Mail section.

Only one Microsoft Exchange account can be configured in Evolution at a time.

##### Modificación de una cuenta existente para utilizarla con Exchange

If you have an existing e-mail account, and use the following procedure to configure it for Evolution Exchange:

1. Click Edit > Preferences, then click Mail Accounts.

2. Select the account you want to convert, then click Edit.

3. Click the Identity tab, then change your e-mail address as needed.

4. Click the Receiving Mail tab, then select Microsoft Exchange as your server type.

5. Type your user name, and the Outlook Web Access (OWA) URL. Click Authenticate, then enter the password at the prompt. The Exchange server authenticates your account.

6. Select your authentication method.

7. Click the Receiving Options tab, then specify how often to check for new mail, your Global Catalog server name and whether to apply filters to messages in your Inbox, check for junk, set a password expiry period, and any other settings you want to include.

8. Use the Defaults tab to define folders, send cc: or bcc: mails to certain IDs, and set options for message receipts.

9. Use the Security tab to set PGP and s/MIME options.

10. Quit Evolution and restart it.

    Changes to Evolution Exchange accounts configuration are not active until you have restarted the application.

### Acceder al servidor Exchange

When you have installed Evolution Exchange, you can access public folders and perform certain Exchange actions like delegation and password management, and subscribing to other user's calendars, tasks, and contact folders. You can also carry out any folder-related operations for calendars, tasks, and contact folders, including adding, deleting, and renaming folders, and selecting folder permissions. Use the regular Mail tool for mail, the Contacts tool for contacts, and the Calendar tool for your schedule.

If you are using both an Exchange account and a local mail account, you should be aware that whenever you save an e-mail address or appointment from an e-mail message, it is saved in your Exchange contacts list or calendar, rather than in your local account. The same is true of synchronization with Palm OS devices; tasks, appointments, and addresses from your Palm OS device are synchronized in the Exchange folders rather than local folders.

To avoid unnecessary strain on the server, the Global Address List (GAL) appears empty until you have searched for something in it.

### Settings Exclusive to Evolution Exchange

There are some items in Evolution that are available only with Evolution Exchange, like delegation and permissions handling, creation of “Out of Office” messages, and the option to change password and view folder sizes.

- Delegación de acceso

- Delegando acceso a terceros

- Subscribe to Other Users' Folders

- Subscribe to Public Folders

- Configuración un mensaje de Estoy fuera

- Planificando citas según disponibilidad

#### Delegación de acceso

Puede permitir a otras personas anotadas en la lista gobal de direcciones de su organización acceso a su calendario, libreta de direcciones y mensajes. Y ellos pueden darle a usted acceso a los suyos. La delegación permite a los usuarios hacer cualquier cosa, desde consultarse mutuamente sus planes hasta gestionar completamente toda su información personal.

##### Delegando acceso a terceros

To add someone to your list of delegates:

1. Click Edit > Preferences, then click the Exchange Settings tab.

2. Click Add, then search for a contact in the Global Address List.

   Remember that the Global Address List (GAL) appears empty until you have searched for something in it.

3. Select from the following access levels for each of the four types of folders:

   ###### Ninguno:

   No permitir a esta persona acceder a ninguna carpeta de este tipo.

   ###### Reviewer (read-only):

   Allows the person to see items in this type of folder, but not create new items or edit existing items.

   ###### Author (read, create):

   The delegate can view items in your folders, and can create new items, but cannot change any existing items.

   ###### Editor (read, create, edit):

   The delegate can view, create, and change items in your folders.

4. Pulse «Aceptar».

##### Subscribe to Other Users' Folders

To access the folders delegated to you:

1. Click File > Subscribe to Other User's Exchange Folder.

2. Specify the e-mail address of the user who has delegated to you, or click User to select the user from your address book.

3. Select the folder you want to open.

4. Pulse «Aceptar».

Folders delegated to you appear in your folder list inside a folder labeled with the name of its owner. For example, if Martha Thompson delegates folders to you, you see a folder called Martha Thompson's Folders in the folder tree at the same level as your Personal Folders and Public Folders.

If the folder fails to open properly, check with the folder owner to make sure that you have been granted the correct access permissions.

#### Subscribe to Public Folders

You can subscribe to public folders available on the Exchange server.

1. Pulse Carpeta > Suscripciones.

2. Select the Exchange account.

3. Select the folders you want to subscribe to by selecting them or by clicking them and selecting Subscribe.

4. Pulse «Aceptar».

   The folders you have subscribed to appear on the left folder panel.

5. To view contents of a folder, click it.

#### Configuración un mensaje de Estoy fuera

An Out of Office message is an automatic reply that you can send as a reply to e-mails, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and won't access your e-mail, you can set an automatic reply so that people know that you aren't ignoring them.

1. Click Edit > Preferences > Mail Accounts.

2. Select the Exchange account, then click Edit.

3. Select the Exchange Settings tab. The top option allows you to set an Out of Office message.

4. Click I Am Currently Out of the Office.

5. Type a short message in the text field.

6. Pulse «Aceptar».

Your message is automatically sent to anyone who sends you mail until you return and click I Am in the Office.

### Planificando citas según disponibilidad

When you schedule a meeting with your calendar on the Exchange server, you can check when other local Exchange users are busy according to their Exchange calendars.

Reminders for appointments in your Exchange calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session.

1. Create a new appointment in the calendar.

2. Right-click the appointment, then select Schedule Meeting.

3. In the Invitations tab, add attendees by entering their e-mail addresses into the list, or by selecting them from the Global Address List (GAL). Choose the GAL from the drop-down list of address sources at the top of the dialog box.

4. Click Options, then click Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars.

If meeting attendees are not available during the times you have scheduled a meeting, you can “nudge” the meeting forward or backward to the nearest available time. To do so, just click the arrows to the left or right of the Autopick button. The Autopick tool moves the meeting to the nearest time during which all attendees are available. If you aren't satisfied with those results, you can drag the edges of the meeting time to the hours that you want to select.``

## Conexión a GroupWise

Evolution™ can access accounts on Novell® GroupWise® 7 system.

- GroupWise Features

- GroupWise Terminology vs. Evolution Terminology

- Adding your GroupWise Account to Evolution

- Planificando citas según disponibilidad

- Managing Sent Items

- Giving Other People Access to Your Mailbox or Calendar

- Junk Mail Handling

### GroupWise Features

Evolution connecting to GroupWise supports the following basic Novell GroupWise features:

- Correo

  - Viewing mail and folders stored on the GroupWise system.

  - Sending mail from you GroupWise account.

  - Converting mail to a task or meeting.

  - Tracking the status of a message.

  - Marking a message as junk mail adds the sender to your GroupWise junk mail list.

- Calendario

  - You can send and receive appointment and meeting requests. Allows Evolution users to schedule meetings and view attendee availability for other users on GroupWise.

  - You can receive an iCalendar meeting request and add it to your GroupWise calendar.

- Contactos

  - Address Completion is supported for your GroupWise address books, including the corporate address book, the Frequent Contacts address book, and your personal address book.

  - If you receive a vCard attachment and click Save in Address Book, it is saved to your Personal address book. New Address Book entries can also be added to your personal address book from received e-mail messages.

  - The GroupWise Personal Address book and Frequent Contacts address book are created when you access your GroupWise account through the GroupWise client; they are not created when accessing your GroupWise account with Evolution. The GroupWise system address book is marked for offline use by default. This helps with performance.

- Proxy

  - You can assign Proxy access to other users.

  - You can view other users' accounts through Proxy access.

There are, however, some features that are not available:

- Resending items

- Retracting items

- Accepting appointments or meetings in offline mode

- Archive

### GroupWise Terminology vs. Evolution Terminology

GroupWise and Evolution sometimes uses different terminology for different types of items. The following table compares GroupWise terminology to Evolution terminology.

GroupWise | Evolution
--- | ---
Appointment | Meeting
Posted Appointment | Appointment
Reminder Note | None; use a task
Discussion Note | None; use an assigned task
Phone Message | None; use a message
Checklist | None; use a task

### Adding your GroupWise Account to Evolution

- Creating a New GroupWise Account

- Changing an Existing Account to Work with GroupWise

#### Creating a New GroupWise Account

1. Click Edit > Preferences, then click Mail Accounts.

2. Click Add.

3. Create the account following the procedure in Starting Evolution for the First Time.

#### Changing an Existing Account to Work with GroupWise

If you have an existing e-mail account, and want to convert it to use with GroupWise:

1. Click Edit > Preferences, then click Mail Accounts.

2. Select the account you want to convert, then click Edit.

3. Click the Identity tab.

4. Change your e-mail address as needed.

5. Click the Receiving Email tab, then select Novell GroupWise as your server type.

6. Type the name of your mail server, your user name, and select whether to use SSL.

7. Click the Receiving Options tab, then select if you want Evolution to automatically check for new mail.

   Si selecciona esta opción, necesita especificar con qué frecuencia Evolution debe comprobar si hay mensajes nuevos.

8. Marque si quiere que compruebe si hay mensajes nuevos en todas las carpetas.

9. Seleccione si quiere aplicar los filtros a los mensajes nuevos en la Bandeja de entrada en el servidor.

   Para información adicional para el filtrado, vea Creación de reglas de filtrado nuevas.

10. Seleccione si quiere comprobar si los mensajes nuevos son spam.

    Para información adicional acerca del spam, vea Preferencias de spam.

11. Marque si sólo quiere comprobar spam en la Bandeja de entrada.

12. Select if you want to automatically synchronize your remote calendar and contacts locally.

13. Specify your Post Office Agent SOAP port in the Post Office Agent SOAP Port field.

    Si no está seguro de qué puerto es para su Agente SOAP de Oficina de Correos, contacte con su administrador de sistemas.

14. (Optional) Click the Proxy tab, then click Add to add any Proxy users to your account.

15. Click OK, then click Close.

### Planificando citas según disponibilidad

When you schedule a meeting with your calendar on GroupWise, you can check when other local GroupWise users are busy according to their GroupWise calendars.

Reminders for appointments in your GroupWise calendar do not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which work from the moment you log in, regardless of whether you have run Evolution in the session.

1. Abra una nueva cita en el calendario.

2. Click Actions > Schedule Meeting.

3. Add attendees, either by entering their e-mail addresses into the list, or by clicking the Invite Others button.

4. Click Options, then click Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars.

If meeting attendees are not available during the times you have scheduled a meeting, you can “nudge” the meeting forward or backward to the nearest available time. To do so, just click the arrows to the left or right of the Autopick button. The Autopick tool moves the meeting to the nearest time during which all attendees are available. If you aren't satisfied with those results, you can drag the edges of the meeting time to the hours that you want to select.

### Managing Sent Items

- Confirming Delivery of Items You have Sent

- Displaying Sent Items

- Checking the Status of an Item

- Receiving Notification About Items You Send

- Requesting a Reply for Items You Send

You can manage your sent items for GroupWise e-mail only if the recipient is located on the same GroupWise system as you.

#### Confirming Delivery of Items You have Sent

Evolution provides several ways for you to confirm that your item was delivered.

Track an Item You Sent

You can check the status in the Message Status window of an e-mail You have sent. For information, see Checking the Status of Your Items.

Receive Notification When the Item is Opened or Deleted

You can receive notification when the recipient opens or deletes a message. For information, see Receiving Notification About Items You Send.

Request a Reply

You can inform the recipient that you need a reply to an e-mail. Evolution adds a sentence to the item stating that a reply is requested and changes the icon in the recipient's Mailbox to a double arrow. For information, see Requesting a Reply for Items You Send.

#### Displaying Sent Items

You might want to display items you previously sent. For example, you can read a sent e-mail.

1. Click the Sent Items folder in the Folder List.

All sent items reside in this folder unless you select a different folder for sent e-mail in the account editor default settings.

#### Checking the Status of Your Items

Track Message Status lets you check the status of any e-mail You have sent. For example, you can see when an e-mail was delivered and when the recipient opened or deleted the e-mail.

##### Checking the Status of an Item

1. Right-click an e-mail in your Sent Items folder, then click Track Message Status.

#### Receiving Notification About Items You Send

1. In the Compose Message window, click Insert > Send Options.

2. In the Return Notification group box, specify the type of return receipt you want.

3. Pulse «Aceptar».

#### Requesting a Reply for Items You Send

1. In the Compose Message window, click Insert > Send Options.

2. Click Reply Requested, then specify when you want to receive the reply.

   If you select When Convenient, then Reply Requested: When Convenient appears at the top of the message. If you select Within x Days, then Reply Requested: By `day month numeric day time year` appears at the top of the message.

3. Pulse «Aceptar».

#### Changing the Priority of an E-Mail

1. In the Compose Message window, click Insert > Send Options.

2. Select High Priority, Standard Priority, Low Priority, or Undefined.

   The small icon next to an item in the Mailbox is red when the priority is high.

3. Pulse «Aceptar».

#### Delegating an Item

1. In the Calendar, right-click the meeting or appointment you want to delegate.

2. Select Delegate, then select the contacts you want to delegate the meeting/appointment for.

3. Pulse «Aceptar».

Each contact gets a copy of the appointment or meeting.

### Giving Other People Access to Your Mailbox or Calendar

Use Proxy to manage another user's Mailbox and Calendar. Proxy lets you perform various actions, such as reading, accepting, and declining items on behalf of another user, within the restrictions the other user sets.

You can proxy for a user in a different post office or domain, as long as that person is in the same GroupWise system. You cannot proxy for a user in a different GroupWise system.

This section contains the following topics:

- Receiving Proxy Rights

- Assigning Proxy Rights to Another User

- Adding and Removing Proxy Names and Rights in Your Proxy List

- Managing Someone Else's Mailbox or Calendar

- Marking an Item Private

#### Receiving Proxy Rights

Two steps must be completed before you can act as someone's proxy. First, the person for whom you plan to act as proxy must grant you rights in the Proxy List in Preferences. Second, you must proxy to the user so you can access his or her Mailbox or Calendar.

#### Assigning Proxy Rights to Another User

Use the Proxy List in the Preferences Account Editor to give other users rights to proxy for you. You can assign each user different rights to your calendaring and messaging information. If you want to let users view specific information about your appointments when they do a Busy Search on your Calendar, give them Read access for appointments. The following table describes the rights you can grant to users:

This Right | Lets your proxy do this
--- | ---
Read | Read items you receive. Proxies cannot see your Contacts folder with this or any other proxy right.
Write | Create and send items in your name, including applying your signature if you have one defined. Assign categories to items, and change the subject of items.
Subscribe to my alarms | Receive the same alarms you receive. Receiving alarms is supported only if the proxy is on the same post office you are.
Subscribe to my notifications | Receive notification when you receive items. Receiving notifications is supported only if the proxy is on the same post office you are.
Modify options/rules/folders | Change the options in your Mailbox. The proxy can edit any of your Options settings, including the access given to other users. If the proxy also has Mail rights, he or she can create or modify rules and folders. This right allows a proxy to add, delete, and modify categories.
Read items marked Private | Read the items you marked Private. If you don't give a proxy Private rights, all items marked Private in your Mailbox are hidden from that proxy.

#### Adding and Removing Proxy Names and Rights in Your Proxy List

1. Click Edit > Preferences, then click Mail Accounts.

2. Select the GroupWise account to edit, then click Edit.

3. Click the Proxy tab, then click Add.

4. To add a user to the list, type the name in the Name box or import the contact from Contact list.

5. Select the rights you want to give to the user.

6. Repeat Step 4 and Step 5 to assign rights to each user in the Proxy List.

7. Click OK, then click Close.

To delete a user from the Proxy List, select the user, then click Remove User.

#### Managing Someone Else's Mailbox or Calendar

Before you can act as a proxy for someone, that person must give you proxy rights in his or her Proxy List in Preferences. The amount of access you have depends on the rights you have been given.

1. Right-click on the GroupWise account in the folder list.

2. Click Proxy Login.

3. Type the user name of the person who has given you Proxy access, or select from the list.

4. Pulse «Aceptar».

   The user's data appears in the respective components.

   You can set different colors to each user to distinguish between each users' appointments. You can also select whether to display the appointments of a particular user or not.

#### Marking an Item Private

You can limit a proxy's access to individual items in your Mailbox or Calendar by marking items Private.

When you mark an item Private, you prevent unauthorized proxies from opening it. Proxies cannot access items marked Private unless you give them those rights in your Access List.

If you mark an item Private when you send it, neither your proxies nor the recipient's proxies can open the item without rights. If you mark an item Private when you receive it, it cannot be read by your unauthorized proxies, but it can be read by the sender's proxies. Appointments marked Private display in Busy Search according to the status you selected when you accepted the appointment.

1. In an open item, click Actions, then click Mark Private.

   o

   In your Calendar, click an item in the Appointments, Reminder Notes, or Tasks List, click Actions, then click Mark Private.

### Junk Mail Handling

Junk mail handling for GroupWise accounts is a little different then other junk mail handling. When you mark an item as junk mail in GroupWise, the item is added to your junk list in the GroupWise system. Because these settings are on the GroupWise system, your junk list follows you from computer to computer.

- Marking a Message As Junk Mail

- Marking a Message As Not Junk Mail

- Enabling or Disabling Your Junk Mail List

- Adding an E-Mail Address to Your Junk List

- Removing an E-Mail Address from Your Junk List

#### Marking a Message As Junk Mail

1. Select the message to mark as junk, then click the Junk icon or press Ctrl+J.

   The message is moved to your Junk Mail folder and the user is added to your junk list.

#### Marking a Message As Not Junk Mail

1. Select the message to mark as not junk in your Junk Mail folder.

2. Right-click the message, then click Mark as Not Junk.

   Or select the message and press Shift+Ctrl+J

   The message is moved to your Mailbox folder and the name is removed from your junk list.

#### Enabling or Disabling Your Junk Mail List

1. Right-click a message, then click Junk Mail Settings.

2. Select if you want to enable or disable junk mail handling.

3. Pulse «Aceptar».

#### Adding an E-Mail Address to Your Junk List

1. Right-click a message, then click Junk Mail Settings.

2. Type the e-mail address to block in the Email field.

3. Click Add, then click OK.

#### Removing an E-Mail Address from Your Junk List

1. Right-click a message, then click Junk Mail Settings.

2. Select the e-mail address to remove, then click Remove.

3. Pulse «Aceptar».

## Conexión a Hula

Evolution™ supports mail connectivity to Hula® servers through IMAP and calendaring support through CalDAV.

To add your Hula account to Evolution, you must create a new Hula account by performing the following steps:

1. Click Edit, click Preferences, then click Mail Accounts.

2. In the Preferences window, click Add.

3. Follow the procedure explained in Starting Evolution for the First Time.

## Configuración avanzada

Perhaps your mail server has changed names. Perhaps you have grown tired of a certain layout for your appointments. Whatever the reason, you can change your Evolution™ settings.

- Utilización de cuentas de correo

- Autocompletion

- Opciones de correo

- Editor de correo

- Calendar and Tasks Settings

- Contact Management

- Certificates

You reach the Evolution settings window by clicking Edit > Preferences. In the left part of the settings window is a column, similar to the Evolution switcher, that lets you choose which portion of Evolution to customize. The right part of the window is where you make your actual changes.

There are six items you can customize.

Cuentas de correo

Add or change information about your e-mail accounts, such as the servers you connect to, the way you download mail, and your password authentication mode. This is the most complex item in the list, and is covered in Working with Mail Accounts.

Autocompletion

Set the contact groups to be used when completing e-mail addresses in the message composer. For more information, see Autocompletion.

Opciones de correo

These are overall mail reading preferences, such as display settings, notification options, and security. Settings that vary per account are in the Mail Accounts tool, described in Working with Mail Accounts, but most of the mail settings are in Mail Preferences.

Editor de correo

These are settings for the way that you use the mail composer, such as shortcuts, signatures, and spelling. This includes the ability to substitute graphical smiley faces for “emoticons” such as : ) that many people use in e-mail. This tool is covered in Composer Preferences.

Calendario y tareas

Use these settings to control how the calendar behaves, including your time zone and the length of your work week. For more information, see Calendar and Tasks Settings.

Certificates

Use these settings for certificate handling for S/MIME security systems. For more information, see Certificates.

Previous versions of Evolution included directory servers, folder settings, and Exchange delegation in the settings tool. Directory servers can now be set up as contacts groups in the Contacts tool, you can change folder settings in the folder right-click menu, and Exchange delegation is available in the Message Menu of the Exchange tool.

### Utilización de cuentas de correo

Evolution allows you to maintain multiple accounts, or identities. When you are writing an e-mail message, you can choose which account to use by selecting from the drop-down list next to the From field in the message composer.

Click Send/Receive to select all mail sources that are not disabled. If you don't want to check mail for a given account, select the account in the Mail Accounts tab and click the Disable button.

To add a new account, click Add to open the mail configuration assistant. To alter an existing account, select it in the Preferences window, then click Edit to open the account editor dialog box.

The account editor dialog box has seven sections:

#### Identidad

Specify the name and e-mail address for this account. You can also choose a default signature to insert into messages sent from this account.

#### Receiving Email:

Select the way you receive e-mail. You can download e-mail from a server (POP), read and keep it on the server (Microsoft Exchange, Novell® GroupWise®, or IMAP), or read it from files that already exist on your desktop computer. Your server requires you to use a Secure Socket Layer (SSL) connection. You can select Always, Whenever Possible, or Never as your SSL choice. If one doesn't work, try another.

Your system administrator might ask you to connect to a specific port on a mail server. To specify which port you use, just type a colon and the port number after the server name. For example, to connect to port 143 on the server smtp.example.com, specify smtp.example.com:143 as the server name.

For additional information, see Receiving Mail.

#### Receiving Options:

Decide if you want to check for mail automatically and how often, as well as setting other message retrieval options.

For additional information, see Receiving Mail Options.

#### Sending Mail:

Use this section to choose and configure a method for sending mail. You can choose SMTP, Microsoft Exchange (if you have installed the Evolution Connector for Microsoft Exchange), or Sendmail.

For additional information, see Sending Mail.

#### Defaults:

Use this section to set where this account stores the messages that it has sent, and the messages that you save as drafts. If you want to revert to the default settings, click Restore Defaults.

If you want to send someone a copy of every message from this account, select either Always Carbon-Copy (Cc) To: or Always Blind Carbon-Copy (Bcc) To:, and specify one or more addresses.

#### Security:

Use this section to set the security options for this account. If you use encryption, enter your PGP key ID (see Encryption for more information) and select among the four options to determine key and signature handling.

#### Proxy:

This only displays if you have a GroupWise or Exchange account. Use this section to set proxy access for other users to access your mailbox or calendar.

### Autocompletion

The Autocompletion tool lets you choose address books to auto-complete names for you. This functionality requires accessibility to each of the address books you want to use. To enable autocompletion, select each of the address books that you want to use auto completion in the Autocompletion page.

### Opciones de correo

The Mail Preferences tool lets you choose how to display citations, how long to wait before marking a message as read, and other mail display settings.

- General Mail Settings

- HTML Mail Preferences

- Color Preferences

- Mail Header Preferences

- Junk Mail Preferences

- Automatic Contacts Preferences

- Meetings & Tasks Preferences

For information on individual e-mail account settings, see Working with Mail Accounts.

#### General Mail Settings

The General page has the following options:

##### Message Fonts:

Normally, Evolution uses the same fonts as other GNOME applications. To choose different fonts, deselect Use the Same Fonts as Other Applications and select one font for standard typefaces and a second for monospace, terminal, or display.

##### Message Display:

Choose how long you want to wait before marking a message read, how to highlight quotations, and the default encoding.

##### Deleting Mail:

Choose whether to delete messages automatically when quitting Evolution, and whether you want to explicitly confirm the final deletion of messages.

##### New Mail Notifications:

Evolution can alert you to the arrival of new mail with a beep or by playing a sound file. Choose your alert noise, or select none, as you prefer.

#### HTML Mail Preferences

The HTML Mail page has the following options:

##### Show Image Animations:

Turns animation on or off.

##### Prompt When Sending HTML Messages to Contacts That Don't Want Them:

Some people do not like HTML mail, and you can set Evolution to warn you of this preference. This warning appears only when you send HTML mail to people in your contacts who are listed as disliking HTML.

##### Loading Images:

You can embed a image in an e-mail and have it load only when the message arrives. However, spammers can use image loading patterns to confirm “live” addresses and invade your privacy. You can elect to never load images automatically, to load images only if the sender is in your contacts, or always load images.

If you have chosen not to load images automatically, you can choose to see the images in one message at a time by selecting View > Message Display > Load Images.

The Colors tab lets you select different color labels for individual messages. Return to the default settings by clicking Restore Defaults.

#### Color Preferences

The Mail Color preferences tool lets you select color labels for different kinds of messages. Click a color to change the color, or change the label associated with that color.

#### Mail Header Preferences

The headers on an incoming message are the information about the message that isn't the content of the message itself, such as the sender and the time it was sent. Select the options here to show or hide different amounts of information about the messages you read.

#### Junk Mail Preferences

There are only two items in this section: Check Incoming Mail for Junk and Include Remote Tests. Checking for junk mail uses the SpamAssassin tool with trainable Bayesian filters.Note that you need to install SpamAssassin separately to enable junk filtering.

It also includes online tests, like checking for blacklisted message senders and ISPs. Online tests can make filtering slower, but more accurate. Select the options here to choose your mail filtering method.

Check new messages for junk contents option under Edit > Preferences > Mail Accounts > Edit > Receiving option is enabled only for IMAP. Check incoming mail for junk option under Edit >Prefernce > Mail Preference > Junk > General refers only to POP and Local Delivery.

#### Automatic Contacts Preferences

There are two items in this section: Automatic Contacts automatically adds people that you respond to into your address book. Instant Messaging Contacts periodically synchronizes contact information and images with your instant messaging program. Currently this only works with Gaim. For both these features to work properly, the address book must have write permissions set.

#### Meetings & Tasks Preferences

Allows you to delete messages after you have acted on an appointment. It also allows you to select calendars to search for meeting conflicts.

### Editor de correo

There are three pages for settings you can change for the message composer. The General page covers shortcuts and assorted behavior, the Signature page controls your signature, and the Spell Checking page controls spell checking.

- General

- Signature

- Spell Checking

#### General

In the General page, you can set the following options:

##### Default Behavior:

Choose how to normally forward and reply to messages, what character set they will use, whether they are in HTML, and whether that HTML can contain graphic emoticons.

##### Alerts:

There are two optional alerts you can select:

- ##### Prompt When Sending Messages With an Empty Subject Line:

  The composer warns you if you try to send a message without a subject.

- ##### Prompt When Sending Messages with Only Bcc Recipients Defined:

  The composer warns you if you try to send a message that has only Bcc recipients. This is important because some mail servers fail to transmit blind carbon copy if you do not have at least one recipient that is visible to all readers.

#### Signature

The signature editor allows you to create several different signatures in plain text or in HTML, and to specify which of them will be added to e-mail you create in the message composer. If you prefer to use an alternate signature or none at all, you can select it from the mail composer itself.

#### Spell Checking

To choose a spell-checking language, select it here. You must install the gnome-spell package, available through ZENworks® Linux Management, for spell-checking to be available in Evolution. Additional dictionaries are also available through Red Carpet® and are detected automatically if you have installed them. You must also install the aspell package. If this is the case, please contact your packager. To have the composer automatically check your spelling while you type, select Check Spelling While I Type.

Check the spelling in messages by clicking Edit > Spell Check Document.

### Calendar and Tasks Settings

The calendar configuration tool has four pages:

- General

- Display

- Alarms

- Calendar and Free/Busy

#### General

The General page lets you set the following options:

##### Time Zone:

The city you're located in, to specify your time zone.

##### Time Format:

Choose between twelve-hour (AM/PM) and twenty-four-hour time formats.

##### Week Starts:

Select the day to display as the first in each week.

##### Day Begins:

For Evolution, a normal work day begins at 9 a.m. and ends at 5 p.m. You can select your preferred hours to make sure that all your events are displayed properly.

##### Day Ends:

Sets the end of a normal workday.

##### Alerts:

If you want to be warned before you delete any appointment, or to have a reminder automatically appear for each event, select the options here.

#### Display

The Display page lets you choose how your appointments and tasks appear in your calendar.

##### Time Divisions:

Sets the time increments shown as fine lines on the daily view in the calendar.

##### Show Appointment End Times In Week and Month Views:

If there is space, Evolution shows the end times in the week and month views for each appointment.

##### Compress Weekends In Month View:

Select this option to display weekends in one box instead of two in the month view.

##### Show Week Numbers In Date Navigator:

Shows the week numbers next to the respective weeks in the calendar.

##### Tasks Due Today:

Select the color for tasks due today.

##### Overdue Tasks:

Select the color for overdue tasks.

##### Hide Completed Tasks:

Select this option to have completed tasks hidden after a period of time measured in days, hours, or minutes. If you don't select this option, completed tasks remain in your task list, marked as complete.

#### Alarms

##### Select the Calendars for Alarm Notification:

Select the calendars for which you want an alarm notification. If you don't select the calendar, you will not have an alarm notification for any event in this calendar.

#### Calendar and Free/Busy

##### Publishing:

Allows you to select a URL to post your free/busy information to. When you add a URL, you can specify the publishing location, the frequency of publishing, which calendar to publish, and who to authenticate as.

##### Template:

Allows you to specify a template to use when posting to the Free/Busy server.

### Certificates

Evolution allows you to add certificates for yourself as well as for contacts. This allows you to communicate with others securely over an encrypted connection, or sign a message confirming your identity to the contact. These settings only apply to S/MIME encryption.

#### Your Certificates:

Click the Your Certificates tab to display a list of certificates that you own. You can import, view, back up and delete your certificates from this page.

#### Contact Certificates:

Click the Contact Certificates tab to display a list of certificates that you have for contacts. These certificates allow you to decrypt messages as well verify signed messages. You can import, view, edit, and delete your contact certificates from this page.

#### Authorities:

Click the Authorities tab to display a list of trusted certificate authorities who verify that the certificate you have is valid. You can import, view, edit, and delete certificate authorities from this page.

### ``Contact Management

There are two main tasks for configuring contact information:

- Creating a Contact

- Creating an Address Book

#### Creating a Contact

To add a new contact list, either local or remote:

1. Click Contacts.

2. Click the down-arrow next to New.

3. Select Contact List.

4. Type a name and location for the contact group.

5. Pulse «Aceptar».

#### Creating an Address Book

1. Click File > New > Address Book.

2. Select the type of Address Book.

   ##### On This Computer:

   Creates a local address book on the computer.

   ##### On LDAP Server:

   Creates an address book on the LDAP server.

   ##### Specific Account:

   If you have an account that allows you to create an address book on that server, you can select that account.

3. If you selected On This Computer, specify the name of the computer, and choose whether you want to the new address book as your default folder.

   o

   If you are creating an LDAP server, enter the server information as requested by the assistant:

   ##### Server Name:

   The Internet address of the contact server you are using.

   ##### Login Method:

   Specify whether your login is anonymous, uses an e-mail address, or uses a distinguished name. If the login is not anonymous, specify the e-mail address or distinguished name (DN) required by the server.

   ##### Port:

   The Internet port Evolution connects to in order to access the LDAP database. This is normally 389.

   ##### Use SSL/TLS:

   SSL and TLS are security mechanisms. If you select Always, Evolution does not connect unless secure connections are available. The default value is Whenever Possible, which uses secure connections if they are available, but does not cause failure if they are not.

   ##### Details: Search Base:

   The search base is the starting point for a directory search. Contact your network administrator for information about the correct settings.

   ##### Search Scope:

   The search scope is the breadth of a given search. The following options are available:

   - ##### One:

     Busca dentro de la raíz y un nivel de subdirectorios.

   - ##### Sub:

     Busca dentro de la raíz y en todos los subdirectorios.

   - ##### Timeout (minutes):

     The maximum time Evolution attempts to download data from the server before giving up.

   - ##### Download Limit:

     The maximum number of results for a given search. Most servers refuse to send more than 500, but you can set the number lower if you want to shorten downloads for very broad searches.

   - ##### Display Name:

     The name you want to use as a label for this folder. It can be any name you choose.

   ##### Search Filter:

   The search filter can be set here for all the LDAP queries. For example:

   ObjectClass=*: Lists all the objects from the server.ObjectClass=User: Lists only the user objects.Filter (&verbar;(ObjectClass=User)(ObjectClass=groupOfNames)): Retrieves the User and Contact List objects.(&(mail=*)(ObjectClass=*)): Lists the objects associated with the e-mail addresses.

   If you change any LDAP address book configurations, Evolution and the Evolution Data Server need to be restarted in order to see the changes.

   o

   If you are creating the address book for a specific account, type the name of the address book if you want the address book stored locally when offline, and if you want the address book to be your default folder.

4. Pulse «Aceptar».

## Sincronización de Evolution con dispositivos portátiles

Synchronization presents you with three issues you need to address. First, you need to enable synchronization. Second, your computer needs to recognize and access your handheld. At this time, Evolution™ only supports Palm OS devices like the PalmPilot* and the Handspring Visor. Third, you should decide what sort of synchronization behavior you want.

- Enabling Synchronization

- Selecting Conduits

- Synchronizing Information

### Enabling Synchronization

If you haven't used a handheld device with your computer before, you need to run the GNOME Control Center by clicking System > Settings, and make sure that Pilot Link is properly configured. Make sure that you have read and write permissions on the device, which is normally n /dev/pilot. If that does not work, check in /dev/ttyS0 if you have a serial connection, or in /dev/ttyUSB1 for a USB connection. You can do this by becoming root and adding your username to the group that owns this device node. For a USB device on sync, two device nodes are created, ttyUSB0 and ttyUSB1. The second node is the one to be used in configuring the device.

### Selecting Conduits

After your computer and your Palm OS device are communicating, select the conduits you want under the Pilot Conduits section of the Control Center. You can use conduits to synchronize data with several applications; the Evolution conduits are labeled EAddress, for the contacts in your address book; ECalendar, for your calendar; and ETodo, for your task list.

Click Enable, then click Settings to change what the conduit does when activated. Your options can vary depending on the conduit, but typically they are as follows:

#### Deshabilitado:

No hacer nada.

#### Sincronizar:

Copia los datos nuevos del equipo y del dispositivo de mano en las dos direcciones. Elimina los elementos que se encontraban en los dos sistemas, pero que fueron eliminados en uno de ellos.

#### Copiar desde Pilot:

If there is any new data on the handheld device, copy it to the computer.

#### Copiar hacia Pilot:

Copia los datos nuevos del equipo hacia el dispositivo de mano.

Select the behavior you want for each conduit you choose to use. If you're not sure, use Synchronize.

### Synchronizing Information

Use the following procedure to synchronize the data on your Palm OS device with the data you store in Evolution.

If you want to back up your information before synchronizing, make a copy of the `evolution` directory inside your home directory.

1. Put your handheld device in its cradle and press the HotSync button.

   If you use Palm OS v. 4.0 and have password protection turned on for your handheld device, you might encounter trouble synchronizing. If this happens, try turning off password protection on your handheld, synchronize it with your desktop computer, and then re-enable password protection on your handheld.

If you have followed the setup instructions properly, your Palm OS device will synchronize data with Evolution.

## Migrar de Outlook a Evolution

If you are using Microsoft Outlook, but not Microsoft Exchange, this section helps you switch to Evolution™.

### Migrating Local Outlook Mail Folders

Exchange and IMAP mail is stored on the server, so you do not need to migrate it to your Linux* partition. However, if you have stored mail on your computer, you might want to make it accessible to Evolution.

First, while using Windows, prepare your messages for import:

1. Clean up your mail. Delete messages and folders you do not need, and click File > Folders > Properties > Advanced > Compact to erase old, deleted messages from your PST file.

2. If you nest your folders one inside another, you might want to rename subfolders so that you can tell which folder they belong to. You must re-nest them after you load them into Evolution.

3. Import the files into Mozilla Mail (or another mailer, such as Netscape or Eudora, that uses the standard mbox format).

   Linux mailers cannot do this task, because it requires a library available only under Windows. In Mozilla, import by selecting Window Mail & Newsgroups Tools Import.

Mozilla creates a set of files in the directory`Windows\Application_Data\Mozilla\Profiles\(UserName)\(Random Letters)\Mail\Local Folders\OutlookMail\`. The data files are those that have no file extension.

If you are using Windows XP or Windows 2000, your Windows hard drive is probably in the NTFS format, which some Linux systems cannot read without additional software. You might find it simpler to copy the mail folders to a different drive or to burn a CD.

When you have your mail in a format Evolution can understand, reboot to Linux. Then continue with the following procedure. To create new folders for your files:

1. Mount your Windows drive or the disk where you saved the mail files.

2. Copy all the mail files into your home directory or another convenient place.

3. Start Evolution.

4. Select File > New Folder to create the folders you want.

To import the data files:

1. In Evolution, open the File Import assistant by clicking File > Import.

2. Click Next, then select Import A Single File.

3. Leave the file type as Automatic, then click Browse to select the data file.

   Remember, the data files are the files that have no file extension.

4. Select the folder where you want to put the imported data file.

5. Pulse «Aceptar».

6. Repeat the import steps until you have imported all your mail.

## Referencia rápida

You can print this section to use it as a quick reference for most of the things you want to do with Evolution™. You can also find this information online by selecting Help > Quich Reference in the Menubar.

- Opening or Creating Items

- Tareas de correo

- Calendario

- Address Book

### Opening or Creating Items

New Item

Press Ctrl+N to open a new item for whatever part of Evolution you're working in. In mail, this means you create a new message. If you're looking at your address book, Ctrl+N creates a new contact card, and in the calendar, a new appointment.

Creating a New E-Mail Message

Use File > New > Mail Message or Shift+Ctrl+M.

Creating a New Appointment

Use File > New Appointment or Shift+Ctrl+A.

Entering a New Contact

Double-click in any blank space in the contact manager to create a new address card. You can also use File > New Contact or Shift+Ctrl+C.

Creating a New Task

File > New Task or Shift+Ctrl+T.

### Tareas de correo

Send and Receive Mail

Press F9, click the Send/Receive button in the toolbar, or click File > Send/Receive.

Navigating the Message List with the Keyboard

Press (]) or (.) to jump to the next unread message. ([) or (,) goes to the previous unread message. Use the arrow keys to move up and down in the list of all messages.

Moving the Display Up and Down in the Preview Pane

Press the Spacebar to move down a page. Press Backspace to move up a page.

Replying To a Message

To reply only to the sender of the message, click Reply in the toolbar, or press Ctrl+R.

To reply to the sender and all the other visible recipients of the message, click Reply to All or select the message and press Shift+Ctrl+R.

Forwarding a Message

Select the message or messages you want to forward, then click Forward in the toolbar, or press Ctrl+F.

Opening a Message In a New Window

Double-click the message you want to view, or select it and press Enter or Ctrl+O.

Creating Filters and Search Folders

Right-click a message and select Create Rule From Message. You can also create filters and Search folders in the Edit menu.

Adding a Sender to the Address Book

Right-click a message and select Add Sender to Address Book. You can also right-click on any e-mail address to add it to your address book.

### Calendario

Creating a New Appointment

Use File > New Appointment or Shift+Ctrl+A.

You can also click in any blank spot in the calendar and start typing to create a new appointment entry.

Creating a New Task

Use File > New Task or Shift+Ctrl+T.

### Address Book

Editing a Contact

Double-click the contact's address card to change details.

Deleting a Contact

Right-click a contact, then click Delete; or select a contact, then click Delete on the toolbar.

Sending E-Mail To a Contact

Right-click a contact, then click Send Message to Contact.

Creating a New Contact

Double-click in any blank space in the contact manager to create a new address card, or right-click anywhere in the address book and select New Contact. You can also click File > New Contact or press Shift+Ctrl+C.

## Fallos conocidos y limitaciones

Evolution™ bug tracking is done at the GNOME bug tracking System. You can use that, or the GNOME Bug Report Tool (known as bug-buddy at the command line) if you find bugs or want to request new features.

A complete list of feature requests and other issues with Evolution is available online in the GNOME bug tracking system. You can learn more about the Evolution development process at the Evolution Developer site.

If you need additional help with Evolution, visit the Novell® support site at.

## Autores

Evolution was written by the Evolution™ team and numerous other dedicated GNOME programmers. You can see their names by clicking Help > About from any Evolution window.

The Evolution code owes a great debt to the GNOME-pim and GNOME-Calendar applications, and to KHTMLW. The developers of Evolution acknowledge the efforts and contributions of all who worked on those projects.

For more information please visit the Evolution Web page. Please send all comments, suggestions, and bug reports to the bug tracking database. Instructions for submitting bug reports can be found on-line at the same location. You can also use the GNOME bug report tool, bug-buddy, to submit your defect reports.

This manual was written by:

- Radhika PC (pradhika@novell.com)

- Srinivasa Ragavan (sragavan@novell.com)

- Andre Klapper (ak-47@gmx.net)

- Mark Moulder (mmoulder@novell.com)

- Jessica Prabhakar (jprabhakar@novell.com)

- Aaron Weber (aaron@ximian.com)

- Kevin Breit (mrproper@ximian.com)

- Duncan Mak (duncan@ximian.com)

- Ettore Perazzoli (ettore@ximian.com)

- With the help of the application programmers and the GNOME Documentation Project.

Please file comments and suggestions for this manual as bugs in the GNOME bug tracking system. If you contributed to this project but do not see your name here, please contact Mark Moulder (mmoulder@novell.com) and he'll list you.

Partial list of Documentation Translators (application translated to numerous additional languages):

- Daniel Persson al sueco.

- Hector Garcia Alvarez for Spanish and Francisco Javier F. Serrador (.es)

- Kjartan Maraas al noruego.

## Glosario

This glossary contains terms that are frequently used in this guide as well as in Evolution™.

Assistant

  A tool that guides a user through a series of steps, usually to configure or set up a program. Equivalent to Wizard and Druid.

attachment

  Any file sent with an e-mail. Attachments can be embedded in a message or appended to it.

automatic indexing

  A pre-downloading procedure that allows Novell® Evolution™ to quickly refer to data. It enables faster searches and decreases memory usage for data displays.

Bcc (Blind Carbon Copy)

  Blind copy recipients (Bcc) receive a copy of an item. Other recipients receive no information about blind copies. Only the sender and the blind copy recipient know that a blind copy was sent. If a recipient replies and chooses Reply to All, the blind copy recipient does not receive the reply.

Cc (Carbon Copy)

  Carbon copy recipients (CC) receive a copy of an item. CC recipients are users who would benefit from the information in an item, but are not affected by or directly responsible for it. All recipients can see that a carbon copy was sent. They can also see the names of the CC recipients.

conduit

  A small application that controls the transfer of data between a handheld device and a desktop computer.

Evolution

  The GNOME groupware application.

execute

  To run a program. Any file that can be run is called an executable. Evolution can download executable attachments, but before they can be run, the files must be marked as executable with a shell or file manager. This security precaution prevents the automatic or accidental execution of malicious programs. For more information on executables and file permissions, see the documentation for your file manager or shell.

expunge

  When messages are marked for deletion, they remain until they are expunged. When a message is expunged, it is permanently deleted, as long as it was marked for deletion.

file tree

  A way of describing a group of files on a computer. The top of the tree is called the root directory, and is denoted by `/`. The rest of the branches spread downward from the root. Don't confuse the root directory with the root account or root's home directory, normally `/root`.

filter

  Within Evolution, a filter is a method of sorting mail automatically when it is downloaded. You can create filters to perform one or more actions on a message that meets any (or all) of a wide range of criteria.

forward

  Forwards a copy of the message and any additional comments to a different e-mail address.

groupware

  A term describing an application that helps groups of people work together. Typically, a groupware application has several productivity features built into one program, including e-mail, calendar, and address book tools.

HTML

  Hypertext Markup Language (HTML) is a language for describing page layout in electronic documents such as Web pages, help files, and e-mail messages. HTML can be used in e-mail and news posts to insert images and apply text treatments.

iCal

  iCal is a protocol that Evolution uses to manage the calendar section.

IMAP

  Internet Mail Access Protocol. It allows access to e-mail that is typically stored remotely on a server rather than on a local hard disk. Often contrasted with POP.

inline

  Displayed as part of a message or other document, rather than attached as a separate file. Contrast with attachment.

LDAP

  Lightweight Directory Access Protocol. Allows a client to search through a large database of addresses, phone numbers, and people stored on a server.

mail client

  The application with which a person reads and sends e-mail. Its counterparts are the various types of mail servers, which handle user authentication and direct messages from the sender to the recipient.

POP

  Post Office Protocol. A mechanism for e-mail transport. In contrast to IMAP, it is used only to get mail from a server and store it locally on your hard disk.

protocol

  An agreed-upon method of communication, especially one for sending particular types of information between computer systems. Examples include POP (Post Office Protocol), for e-mail, and HTTP (HypterText Transfer Protocol) for Web pages.

public key encryption

  A strong encryption method that uses a set of two keys, one of which is made public, and one of which is kept private. Data encrypted using the public key can only be decrypted using the private key. The longer the keys, the more difficult it is to break the encryption.

regular expression

  A regular expression (regex) is a way of describing a string of text using metacharacters or wildcard symbols. For example, the statement fly.*so[au]p means any phrase beginning with “fly” and ending in “soup” or “soap”. If you searched for that expression, you'd find both “fly in my soup” and “fly in my soap.” For more information, enter `man grep` from the command line.

script

  A program written in an interpreted (rather than compiled) language. Often used as a synonym for macro, to denote a series of prerecorded commands or actions within an application. Scripts are used to accomplish repetitive and tedious tasks, to save the user time.

search base

  LDAP can break contact lists into many groups. The search base tells LDAP the top group to use. How much of the Search Base to search is set by the Search Scope option.

search folder

  An e-mail organization tool. Search folders allow you to create a folder that contains the results of a complex search. Search folder contents are updated dynamically.

search scope

  Search Scope states how much of the search base to search.

Sendmail

  A program that sends mail. Evolution can use it instead of SMTP; some people prefer it because it offers more flexibility; however, it is more difficult to set up.

switcher

  An area of Evolution that offers users fast access to the most frequently used features of the application.

signature

  Text placed at the end of every e-mail sent, similar to a hand-written signature at the bottom of a written letter. A signature can be anything from a favorite quotation to a link to a Web page; courtesy dictates that it be fewer than four lines long.

SMTP

  Simple Mail Transfer Protocol. The most common way of transporting mail messages from your computer to the server.

tooltip

  A small box of explanatory text that appears when the mouse pointer is held over a button or other interface element.

virus

  A program that inserts itself into other files or programs. When executed, it spreads to more programs and other computers. A virus can cause substantial damage by clogging networks or disk drives, deleting files, or opening security holes.

vCard

  A file format for the exchange of contact information. When you get an address card attached to an e-mail, it is probably in vCard format.

## Notas legales

- Novell, Inc. makes no representations or warranties with respect to the contents or use of this documentation, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. reserves the right to revise this publication and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes.
- Further, Novell, Inc. makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to notify any person or entity of such changes.

- Any products or technical information provided under this Agreement may be subject to U.S. export controls and the trade laws of other countries. You agree to comply with all export control regulations and to obtain any required licenses or classification to export, re-export, or import deliverables. You agree not to export or re-export to entities on the current U.S. export exclusion lists or to any embargoed or terrorist countries as specified in the U.S. export laws. You agree to not use deliverables for prohibited nuclear, missile, or chemical biological weaponry end uses. Please refer to www.novell.com/info/exports/ for more information on exporting Novell software. Novell assumes no responsibility for your failure to obtain any necessary export approvals.

- Copyright © 2004 Novell, Inc. Todos los derechos reservados. Ninguna parte de esta publicación se puede reproducir, fotocopiar, almacena en un sistema de obtención o transmitir sin el consentimiento expreso por escrito del editor.

- Novell, Inc.
- 404 Wyman Street, Suite 500
- Waltham, MA 02451
- EE. UU.
- www.novell.com

Guía de usuario de Evolution

5 de octubre de 2006

- Evolution es una marca comercial de Novell, Inc.
- GroupWise es una marca comercial registrada de Novell, Inc en los Estados Unidos y otros países.
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